Office Administrator and HR Coordinator

about the job

It’s an exciting time to join Nordic Semiconductor as we continue our rapid growth with dedicated colleagues worldwide. The role as an office administrator and HR Coordinator in the Philippines is a newly established local role for Nordic and offers the right candidate a unique opportunity to influence and create value from day one. The position will be responsible for providing office support for Nordic’s locations in the Philippines, as well as HR operational tasks, as part of the global Office Management/HR team. The role involves being the office organizational glue and Nordic’s representative through office support both small and large, enabling smooth general business operations. Furthermore, to undertake a variety of operational and HR administrative duties whilst seeking to continuously improve upon already established processes and procedures. The scope reflects the local, national, and international framework and business environment in which we operate. You will work together with the OM/HR Team in addition to collaborating closely with the local managers and employees, as well as other internal and external stakeholders.

Key Responsibilities

Office Administration

Supporting the overall office agenda for Nordic’s location in the Philippines Performing general everyday tasks necessary for the efficient running of the Philippines office including, but not limited to, liaising with building administration, suppliers, vendors, and other service providers and being able to handle issues as they arise  Developing constructive and cooperative working relationships with others throughout the business Negotiate with vendors for office and facility-related contracts together with other relevant stakeholders Coordinating any internal or external office relocations or establishments as well as refurbishments and the logistics of office furniture and equipment  Assisting with domestic and international business travel arrangements Coordinating practicalities for onboarding new hires Supporting general business operations by providing various administrative support activities Ordering and maintaining general office supplies Coordinating waste management, including secure waste removal Coordinating lunch-, meetings- and catering-requirements  Coordinating the logistics of business meetings and recreational/social events/marketing activities Creating and handling courier shipments from and to the office Contributing to maintaining and keeping the kitchens and all shared areas clean and looking professional and presentable Ensuring beverages, snacks, coffee, tea, and related items are maintained and available on a regular basis in all kitchens 

HR operations

General responsibility and support for HR administrative tasks Coordinating and facilitating onboarding of new hires from an HR perspective Contribution to planning and coordinating employer branding activities  Support the development and maintenance of Nordic’s HR system, -procedures and -processes Contribute to implementing and developing relevant HR tools and processes in such a manner that managers embrace and use them, train the organization in effective use of HR tools In cooperation with relevant stakeholders, to be responsible for HSE aspects in the offices including conducting yearly HSE audits Develop and maintain the relationship with employees and managers, hereunder any employee representatives 

Qualifications and skills

Relevant education, e.g., Administrative College diploma or equivalent is preferred  Relevant work experience from similar responsibility area Ability to work independently, proactive and take the initiative, flexible Excellent written and verbal communication and collaborative skills Solid multi-tasking and time management skills Possess a strong drive for results Comfortable speaking to groups of people Solid attention to detail and accuracy Solid interpersonal skills  High integrity and service-minded approach, including the ability to challenge where relevant Highly motivated with a desire to work in a fast-paced, challenging environment  Excellent written and verbal English skills IT knowledge including use of Microsoft Office including Word, Excel, PowerPoint, Outlook, email, and Internet applications Attitude that no job is too big or too small to tackle Professional demeanor, friendly and service-minded personality Having experience in health and safety at work is a plus 

Personal skills

We are looking for a team player with strong collaboration skills and the ability to work independently. We believe that you have a professional and friendly service-minded behavior, with an attitude that no job is too big or too small to tackle. Moreover, we hope that you are proactive, detail oriented and that you have ability to challenge. Finally, we trust your excellent communication and collaborative skills, and that you are comfortable speaking to groups of people. You will be part of a fast-paced environment with constantly changed priorities and not one quiet or repetitive day. You have maybe already observed or experienced that HR is a business enabler supporting organizational needs, requiring a flexible mindset and strong sense of ethics. Multitasking and prioritization are skill-sets you are required to develop together with time management skills, but with your genuine interest in performing to the highest of your ability, you will be given time to grow into your role.

Working for Nordic

Working for Nordic Semiconductor, you will be challenged, inspired and supported. Our teams enjoy a professional and informal working environment. We value and encourage continuous development of skills and expertise to the highest levels. We are proud of our Norwegian heritage, our highly skilled international workforce, world-leading innovation and professional excellence. We offer a variety of tasks and projects and the possibility to work alongside some of the world’s leading experts within their field. We encourage our employees to challenge the established and dare to innovate, while expecting high performance, dedication and the will to learn.

Benefits

Competitive salary with short- and long-term incentive planFlexible working hoursMedical InsuranceFamily friendly policies, insurances, and benefits

Practical details

Main work location Alabang, Philippines 

Please note that this position might be subject to a background check.