I. General Purpose
Under the direct supervision of the Branch Operations Officer in assigned area/cluster, responsible for maintaining the safety and security of the cash/resources of the branch in assigned area/cluster; keeps and updates cash book balances for proper documentation and ensures that each transaction is within allowable limits.
II. Specific Responsibilities
1. Primary custodian of branch vault’s combination, secure loan and collateral documents and forms, and maintains complete registry in all logbooks such as Time Deposit, late collection, check voucher, Official Receipt, Probationary Receipt, checkbooks, contingent accounts and ATM Cards and PINs.
2. Transfers late collections of Account Specialists to Tellers for cash count and ensures that all remitted collections coincides with the collection list.
3. Monitors daily branch cash status, COCI and account balances with depository banks, to determine available funds and fund requirements for the day and for the week.
4. Prepares periodic reports on cash holdings, disbursements and obligations and other relevant reports that may be officially required for monitoring of cash operation.
5. Assists Branch Operations Officer in providing all documents such as checks/check writer, vouchers, ATM cards and pins, official receipts, etc. necessary for daily branch operation.
6. Regularly monitors daily transactions of Tellers and takes charge of related functions such as: delivers and receives cash to/from for Teller’s daily transactions, conducts end-of-day cash counts through Teller’s PICOS box, consolidates end of day cash balances as well as teller’s cash in and out transactions and overrides tellers’ transactions according to authority limit for strict implementation of controls.
7. Regularly submits branch request for ATM cards and raises queries and concerns related to ATM Center, to ATM Center Officer; monitors inventory of unused/unclaimed cards under joint custody with the Branch Operations Officer.
8. In the absence of the Branch Operations Officer, performs loan pre-termination, counter checks Loan Summary (hard copy) thru LOS; While if thru manual release against Loan Approval or Loan Release Booking Advice hard copy prior to disbursement Prior to online disbursement (via LOS) and endorsement of CL Collection List to RBG Services.
9. Prepares daily and weekly reports on outflow and inflow of cash and leeway for time depos of clients.
10. Responsible for depo of excess cash and checks (dated or post dated checks) to depository banks.
11. Facilitates funds transfers to Head Officer or service outlets and ATM Reloading to assigned ATM machines of the branch when needed and as requested.
12. Facilitates for the payments of branch liabilities and purchases after due review and verification.
13. Forwards assigned ATMs of clients to RBG- Services Unit and loan collateral documents for rediscounting to Finance (as applicable); sorts’ signature cards (active and dormant, alpha and numeric).
Occasionally prepares AMLA Report and record all Post dated checks (PDCs) and collateral documents as contingent account.