Spanish Speaker - General Ledger | Blended WFH & Onsite

Duty 1: Cash/ Netting Application

Extracts/receives bank statement from the banking website/ site point of contactUploads the bank statement to the sharepoint or Sends the statement to the POCUpdates the excel file of the bank transaction for the dayMatches payment details against open invoicesCoordinates any discrepancy with Credit Control/CFS/Customer (POC)Request details from point of contact for unidentified payment Applies payment received to open invoices • Verifies completeness of the cash application/Consolidates applied invoices and notify the point of contactValidates data for consistencyAnalyze and provides input for exception items during cash applicationDevelops and Implements error-proofing method to ensure all transactions are booked accurately

Duty 2: Reporting and Reconciliation Bank Reconciliation

Reconciles the bank and book transaction balance by verifying discrepancies, resolving disputes, formulating alternative solutions on issues encountered. Analyses and Classifies the reconciling items based on the nature of the transactionDrives implementation of recommended solution to the site POC, Credit Controller, Regional accountants and Payments team contact for reconciling items. (in transit, wrong payment to vendor, approval on adjusting entries from AP)Prepares and post the journal entry related to the identified reconciling items (bank charges, forex difference, cash pool transactions)Communicates with Site POC, Regional Accountants and Accounts payable contact any reconciling item in the bank reconciliationEscalates resolution of outstanding reconciling items based on escalation matrix if no responses on the POC is receivedSecures commitment on critical deliverables from different stakeholders such as customers, site finance heads and approver for issuance of credit/debit note to offset, approval of variance to pay, etc

Balance Sheet Reconciliation

Analysis of the account details to validate correctness of the balance and reconciles with other Oracle modulesRecommends adjustment to the Site affecting profit and loss and instructs them to restate balance sheetSends to RA and Controllers for review AuditPrepares and provide audit requirements to the site and auditors

Duty 3: Intercompany/Trade credit control AR Management

Chases for the payment of long overdue accounts by sending monthly Statement of Account to the Accounts payable contactsValidates and Resolves minor disputes (ex. wrong currency used in invoice, incorrectly billed company), by recommending corrective actions to the appropriate site POCsResolves major disputes (pricing issues, product quality concern, etc) by acting as the intermediary between the accounts payable contact (or purchaser) and the sales teamEscalates to the Regional Accountant or next level manager any non-responsive Accounts Payable

Duty 4: Fixed Assets

Adds the asset to the Fixed asset register and performs depreciation runPerforms Fixed Asset (including CIP) reconciliation to determine the Assets for Addition (verify invoice match detail accuracy, supporting docs, validate date in use, GL and FA module, etc.).Analyses the fixed asset clearing account to validate assets for additions.Investigates and collates the required information (Appropriation request, asset details) before capitalizationDrives implementation of recommended solution to the proper persons (Accounts payable, Business unit controllers or site POC) for items with incomplete details, or items not for asset additionPerforms adjustments to the fixed asset register (transfers, reclassifications and retirements)Reviews, clarifies and evaluates information provided by the site POC (for transfers, reclassifications and retirements) to ensure that the action performed will achieve the desired result.Drives actions to the proper persons (Business unit controllers or site POC) for items over the Appropriation request budgetReconciles the Fixed asset ledger balance with the General ledger balance and resolves differences by verifying discrepancies, resolving disputes, formulating alternative solutions on issues encountered. Analyzes and Classifies the unposted items based on the nature of the transaction.Prepares and analyze monthly spend report for fixed assets by comparing budget allocated versus capitalized fixed asset

Duty 5: Intercompany Recharges

Prepare recharge schedule for the period and prepares the draft of the invoicesValidates dispute by checking the records and supporting documents for accuracyIdentifies/reviews and resolves invoicing issues • Books Cost Center invoices into Oracle once approved and send to the accounts payable site contactRaises disputes on the invoices to the issuing site Point of contact and Regional accountantReconciles and analyses the transactions of the Accounts Receivable suspense account to determine the items for cross charging Recommends resolution for items with incomplete details, without Intercompany partner’s code, missing backups and disputed chargesCollates and gathers required back up for the invoice. Books the invoice into Oracle and send to the accounts payable site contact

Duty 6: Month-end Activities

Prepaid Amortization

Reconciles oracle against scheduleInvestigate and Collate details/information required to amortize the balanceRecommends adjustment to the Site affecting profit and loss and instructs them to restate balance sheet

Accruals

Prepare schedule by downloading details and summary of balances, and Reconcile against Oracle by matching details against trial balanceAnalyses recorded invoices to determine correctness and validity of the as-of balance and verify if additional recognition is required by considering the details of the period to date transactions via AP module or General Ledger inquiryRecommends adjustment to the Site affecting profit and loss and instructs them to restate balance sheet

Revaluation

Verify reasonableness of the revaluation result through comparison with prior period resultsSends the file to the Local and Site POC

Balance Sheet and Profit and Loss Allocation

Maintains tracker and databases to ensure that all transactions are recorded and verifies with the counterparts for further entriesRun the auto allocation process and check the balancesInvestigates unallocated balances using comparative analysisCountercheck balances upon posting of the manual allocationProvide go signal to the Site/RA to proceed with their Financial uploadRaise to Oracle team to set-up allocation for accounts that has no auto allocation set-up

Journal Posting

Prepares Journal Adjustments, Uploading and Posting to Oracle

Requirements:

Education: Bachelor's Degree in Accountancy or any Accounting related degree

Job Related Experience: At least 3 years work experience in general accounting, bank reconciliation, fixed assets, cash receipts application, Intercompany transactions and credit collection or audit

Specific Knowledge:

Proficient in MS Office applications with background in MS Outlook.Proficient in using ERP applications Knowledgeable in Internal control Knowledgeable with GAAP

Skills: English Communication skills (oral & written)

Analytical SkillsAttention to detail skillsInterpersonal skillsAbility to follow detailed workflow and instructions Time / Work management skills Business Understanding:Experience in working for a Shared Service or BPO set up