Dispatch Officer - Ludo

Job Summary:

Processes documents of all approved fuel sales orders (SO's) and ensures that tank trucks move out of the terminal /depot on schedule or within the delivery lead time. Ensures accurate and on-time shipping of delivered/withdrawn actual sales orders in oracle system.

Duties and Responsibilities:

1. Processes and documents all approved fuel SO's

1.1 Confirms from the Foreman the actual availability of products on each working loading bays1.2 Monitors approved SO of all ordered fuels from Order Coordinator through Oracle system and updates Summary of Unlifted Sales Orders1.3 Communicates and coordinates with Road Transport Scheduler regarding tank truck matching as per SO requirements1.4 Prints and fills-up delivery documents such as Releasing and Receiving Inspection (RRIC), Delivery Receipt (DR), Transhipment Order Advice (TOA), Trip Ticket Form, WC,​COQ and SI (for special accounts) to classify deliveries according to customer's requests.

2. Handles shipping and updating of all SO's released within the day in the Oracle system

2.1 Ship confirms through Shipping Transactions module all dispatched fuel SO's according to each product and volume descriptions

3. Coordinates with respective departments regarding issues/concerns pertinent to status of fuel deliveries

3.1Informs Order Coordinator/Scheduler of the status of deliveries such as assigned tank truck logged in time or its failure to report, updates Gate-to-Gate Metrics Tool to make truck movement visible.3.2 Receives from Foreman the filled up Returned Goods Authorization Form (RGAF) for backload delivery/products and informs Order Coordinator for systems update.3.3 Generates and updates the Dispatching Daily Reports3.4 Files consummated delivery documents such as RRIC, TOA, RGA, WC.3.5 Collates and transmits acknowledged DR, RGA,Trip Ticket and ​SI​.​3.6 Monitors dispatching supplies, forms and materialsCandidate must possess at least a Bachelor's/College Degree , Engineering (Others) or equivalent.At least 1 year(s) of working experience in the related field is required for this position.Applicants must be willing to work in Ludo.Preferably 1-4 Yrs Experienced Employees specializing in Engineering - Others or equivalent.Full-Time position(s) available.