Accounting Specialist – Accounts Payable and Disbursements

Why join us?ESCA is a great place to build a career. If you're looking for an exciting place to work to cultivate and apply your expertise in Structural Design, Civil Engineering, Building Information Management (BIM), and Project and Construction Management services, then ESCA may be the place for you.In 35 years of operation, our portfolio includes several of the country’s most recognizable landmarks, which were undertaken with our clientele consisting of various prominent businesses here and abroad.Our engineers are proficient in cutting-edge design software, including applications developed in-house and third-party programs such as ETABS, STAAD, SAP2000, MATHCAD, Autodesk Building Design Suite, Autodesk Infrastructure Design Suite, Autodesk Civil 3D and full versions of Autodesk AutoCAD software.JOB DEscriptION:Performs assigned tasks in accordance with company’s policies and procedures. Any deviation from company policy or procedure should be approved by the Finance Manager and/or ESCA Management.Ensures confidentiality of all financial information of the company, its employees, its vendors, and customers. Ensures that all vendor data, employee data and disbursement transactions are treated confidentially and not divulged to other employees, individuals, or entities unless authorized by the Finance Manager and/or ESCA Management.Ensures access to financial information and company resources is not for personal gain or for the benefit of any company stakeholder.Handles all company transactions and performs assigned tasks with honesty. Reviews endorsed requests for payment and prepares checks with the highest level of integrity.Being able to elevate to Finance Manager any instance of having access to any information that is not intended for the Accounting Assistant role/function.Ensures all endorsed requests for payment are (1) prepared and approved in accordance with company policy, and (2) supported with documents (statement of account, vendor billings, contracts, etc.) in accordance with company policy.Ensures all cash advances, employee out-of-pocket expenses, petty cash funds are liquidated, reimbursed, replenished on time with valid supporting documents.Ensures deviation from disbursement process are properly documented and communicated to Senior Accounting Specialist and/or Finance Manager.Ensures that all checks are correctly printed and adequately supported either by an approved request for payment or an instruction from the Finance Manager.Elevates to Senior Accounting Specialist and/or Finance Manager any conflicting processes for proper resolution.Acknowledges accountability over (1) accurate review of endorsed request for payment and its supporting documents, (2) correct identification and computation of withholding taxes, (3) correct vendor details for payment purposes, (4) accurate reconciliation of payment made to vendor, and (5) correct and complete financial reports/data submitted to superiors.Ensures assigned tasks are performed consistently, completed on time, and expected output is accomplished.Ensures timely submission of financial reports to Senior Accounting Specialist and/or Finance Manager. Ensures compliance with agreed accounting calendar of activities.Being able to determine if deadlines are not achievable, and being able to raise the same with Senior Accounting Specialist and/or Finance Manager.Ensures that payments to vendors are released on time to prevent any late payment penalty.Ensures questions/inquiries on endorsed requests for payment, contract/arrangement with vendors, and payment instructions are escalated and cleared with the vendor, the endorsing personnel/department, Senior Accounting Specialist and/or Finance Manager.Ensures any transaction or information that needs clarification or any issue that needs to be resolved are elevated or endorsed to Senior Accounting Specialist and/or Finance Manager on time.Ensures that any discussions agreed with vendors, banks, and employees are relayed to Senior Accounting Specialist and/or Finance Manager.Being able to talk to Senior Accounting Specialist and/or Finance Manager without hesitation or fear.Accomplishes assigned tasks with the objective of accomplishing team’s goals and deliverables.Interacts with rest of the team with respect, understanding and compassion. Respects other member’s deadline and deliverables.Being able to extend a helping hand to other members of the team, even without being told to.Being able to voice out whenever one’s values are being compromised by any member of the team and/or by any incident related to performance of assigned task.Being able to participate in team meetings, huddles and activities.Ensures review of endorsed request for payments are done accurately and correctly.Ensure CORE entries are posted on time and correctly.Being able to review one’s work to check any clerical errors.Being able to resolve non-critical issue at his level.JOB QUALIFICATIONS:Bachelor's degree in Accounting, Finance, or relatedMinimum of 2 years’ experience of work in doing accounts payable – disbursement or equivalentLicense of CPA is an advantage but not requiredCan start ASAP