JOB SUMMARY
The Senior Accountant will be tasked to provide Finance and Procurement services to Premier Software Enterprise, Inc., a subsidiary of PSE. Its primary responsibility is to act as Premier’s Head of Finance and Procurement Department and to manage the day-to-day financial and administration requirements of Premier.
DUTIES AND REPONSIBILITIES
FINANCE
1. Serves as the subject-matter-expert in the accounting functions and policies of the Premier.
2. Policy and Procedures
a. Monitor the day-to-day application of Premier financial accounting system and ensure its effective implementation;
b. Provide internal policies updates and/or amendment recommendations to Division Head for a more efficient and effective financial accounting system of Premier;
c. Recommends policy amendments and/or updates on the financial accounting system in line with current trends and policies of regulatory agencies for the review of Premier and PSE management;
d. Provide recommendations for a more efficient and effective budget management system; and
e. Prepares invoices to clients to ensure proper implementation of PSE & Premier policies and procedures.
3. Reporting and Compliance
a. Supervises the preparation, analysis and interpretation of financial reports to the appropriate handling and use of the PSE President, FD Head and Premier President;
b. Manual or electronic filing and payments of all of tax requirements and compliance of Premier;
c. Preparation and submission of SEC financial reports (SEC Form 17A and 17Q);
d. Supervises preparations and review on a day-to-day basis of accounts payable vouchers and issue Certificate of Withholding Tax; and
e. Process and file for the appropriate business permits of Premier in Makati City.
4. Fund and Cash Management
a. Ensures proper programming of funds in relation to cash receipts and disbursements of the Exchange and Premier;
b. In-charge of the placement of money market maturities and excess cash;
c. Review, validate and check the accuracy of accounting entries of investment maturity/roll-over and coupon payments;
d. Coordinates and maintains effective working arrangement with banks;
e. Oversees the cashiering operations;
f. Review and submit to the division head the daily cash position report and fund disposition report;
g. Checks the validity and regularity of expenses being paid through the petty cash fund; and
i. Conducts budget monitoring and certification, and provide variance analysis report.
5. Regular Reports
a. Preparation of monthly financial reports for BOD meetings;
b. Prepares and consolidates Premier’s annual financial budget for presentation to Management;
c. document day-to-day issues encountered and action taken for the department; and
d. Submit monthly/quarterly report on the status of actual performance versus budget with analysis for the review of the FD Head and recommend, if necessary, ways to achieve budget targets.
6. Leadership and Management
a. Provides sufficient guidance to all reporting employees in the department;
b. Prepares job descriptions for all employees of the department
c. Accomplishes performance evaluation of employees in the department and recommends merit increase, if applicable
d. Ensures that all employees are performing in accordance to their duties;
e. Monitors the team’s workflow, attendance and performance;
f. Conducts regular one-on-one discussion with employee in the department regarding their performance and work ethics, as needed;
g. Reports any current or possible employee violations;
h. Participates in the Annual Review;
i. Mentors and develops employees in the department to ensure their professional development; and
j. Oversees the department’s compliance with set operational goals and budgets.
ADMINISTRATION
1. Human Resources Services for Premier, as follows:
a. Compensation Services for Premier, as follows:
1. Prepares, process and administers payroll and 13th month for all Premier employees;
2. Process, monitors and updates employees’ loans, miscellaneous deductions and other earnings;
3. Prepares all documents required for the process and release of payroll including but not limited to forms submitted to Finance;
b. Compliance Services for Premier, as follows:
1. Prepares the BIR Form 2316 of all employees for submission to BIR Main Branch;
2. Prepares and submits Fringe Benefit Tax quarterly; and
3. Prepares all documents needed for employees’ government contributions and loan remittances
c. Ensures that all confidential information and/or files of the department is maintained and organized at all times.
2. Procurement Services for Premier, as follows:
a. Processes all procurement requests in accordance with established policies and guidelines for Premier;
b. Keeps all documents related to the request and procurement process for proper documentation such as, Purchase Request, Canvass Sheet, etc.
c. Manages the procurement module or the Purchase Order System and;
d. Ensures that all procedures and process conducted are in line with the guidelines; and policies established by Premier Software Enterprise, Inc.
3. Performs other functions that will be assigned by FD Head and Premier President from time to time.
QUALIFICATIONS
Knowledge:
· A graduate of Business, Finance, Accounting or any equivalent course;
· Licensed Certified Public Accountant (CPA)
· With minimum of 5 years relevant experience in banking and finance
industry
· With at least 3 years of supervisory experience in banking and finance
· Must have a high level of financial literacy
Skills:
· Exceptional time, task, and resource management skills
· Excellent problem-solving and critical-thinking skills
· Highly analytical with exceptional attention to detail
· Above average verbal and written communication skills
· With tact and discretion in dealing with sensitive and confidential information/issues
· Proficiency with computers, especially with MS Office
· Ability to organize daily workload by priorities
· Must be able to meet deadlines in a fast-paced quickly changing environment
Attitude:
· Service and Results-oriented
· Detail-oriented
· Proven team player and able to lead
· Passionate and driven
· ‘Can Do’ Attitude
Amenable to work in Makati and/or BGC, Taguig