Accounts Payable Staff

I.   JOB MISSION/SUMMARY

To assist the Accounts Payable Section in monitoring and processing company’s payables and disbursements, generates accounts payable reports, compute and process manpower agency payrolls and other accounting functions as needed to ensure accurate, timely payments and financial reporting.

II.   DUTIES/RESPONSIBILITIES

Accounts Payable

Prepares and handles Accounts Payable Voucher (APV) to ensure that obligations are ready for disbursement on scheduled due dates.Handles billings and payments for company insurancesPrepares APV based on verified Sales Invoice and Delivery Receipt received from GM’s officePrepares APV for Depot Revolving Fund, and other depot payments.Separates and identifies expense code per Inv/DR according to “For Resale” and Expense ItemsCoordinates with Accountants regarding entries for closingAdjusts and performs necessary correction if the amount for payment has discrepancy and if there are items to be returned to suppliers.Checks Original Inv/ Delivery Receipt based on Counter Receipt List received from CashierMatches Counter Receipt to Accounts Payable Voucher: Compares the amount of original and duplicate inv/dr, in case of discrepancies, “whichever is lower” principle is being followed. Photocopies Counter Receipt with due date of each inv/dr has an interval of more than 1 week; and ensures duplicate Counter Receipt is attached to the last due dateMonitors all Accounts Payable Vouchers for approval.Checks and ensures that all Accounts Payable Voucher prepared are posted on general ledger accountsPrepares and check summary of Monthly Gasoline ExpensePrepares monthly listing of Overdue Accounts base on unmatched Delivery Receipt and Invoice received.Prepares schedule of Prepaid Expenses and submit to A&F Officer.Handles payment on mobile phone billings and credit card payments of authorized users. Ensures that documents and other attachments are submitted by requisitioning personnel. Ensures timely payment of the same.Checks Daily Time Record of contractual employees from manpower agency & prepares payroll summary to be forwarded to agency for final billing.Checks agency billing with approval and confirmation of assigned personnel and prepares payment for the said agency.Check billing of third party trucking from delivery section, endorse to General Manager for approval.Coordinate with Delivery supervisor any discrepancy on third party billing for revision.Generate monthly expanded withholding tax transaction, endorse to A&F Officer for checking.Prepares monthly billing of SOC advances and Direct Charges.Update schedule of loans and telegraphic payments from Treasury for cash flow purposes.

III.   QUALIFICATIONS

Candidate must possess at least Bachelor's/College Degree in Business Studies/Administration/Management, Finance/Accountancy/Banking or equivalent.At least 1 Year(s) of working experience in the related field is required for this position.Required Skill(s): Knowledge in Microsoft Office, Good in oral and written communication, Strong interpersonal skills, detail orientedWith at least 6 mos. Experience in processing of PayablesHighly Organized, Trustworthy and Multi-TaskingKnowledgeable in basic accounting terminology and concepts; accuracy and efficiency when completing data entry taskWith knowledge in payroll computation; highly organized; Detail OrientedPreferably 1-4 Yrs Experienced Employee specialized in Finance - General/Cost Accounting or equivalent.Can able to organize files and effectively retrieve data. Ability to meet deadlines.