Networking Executive Assistant

NETWORKING EXECUTIVE ASSISTANT

The Executive Assistant position provides marketing (creating content, ticketing, social media, email, blog posts), customer service, and bookkeeping support.

Job Tasks and Skills Needed

Maintain the Operations Manual with all the tasks, procedures, resources, and schedules required for the role.

Skills in Word, writing and formatting documents

Answer phone and emails and provide back-end system support and assistance.

 Phone and email queriesMember requestsFacilitate communications between members and tech supportSkills in Outlook, phone System, written and oral communications

Membership and Client support

Follow and execute processKeep track of process for documentation purposes and record keepingProvide updates as requiredSkills in BNI Connect, Trello, Excel, Active Campaign, WhatsApp, and Send Out Cards

Report Creation and Analysis

Report and present dataSkills in Excel and Power point

Creative

Creation of materials for social media posting and marketing purposes.Writing creative briefs and liaising with 55 Knots on jobsSkills in Canva, marketing brief process

Social Media Management

Managing pages and groupsScheduling and posting of content across all social media platformsSkills in Facebook App, linked in App, Eventbrite App, and Meet Up

Event and Schedule Management

Setting and scheduling online and in-person meetings and events.Creating and maintaining appropriate email listsSending calendar invitations and reminder notificationsCreation and publishing of events in social media pages and groupsVenue reservations and coordinationEvent surveys and follow-upSkills in Outlook, Eventbrite, Facebook, linkedIn, and Active Campaign App

online Meeting Management

Zoom call managementAttend some meetings to capture minutes of the meetingAttend scheduled meetings for back-end supportSkills in Outlook and Zoom

Invoicing and Bookkeeping

Invoicing, billing, and reconciliationsMember and client payment tracking and reconciliationsPayment plan assistance Skills in Xero App, Stripe App, Windcave, and OpenPay

Work from Home Setup

6:00am-3:00pm or 7:00 am -4:00 pm shift, Mon-Fri work, Sat/Sun off