General Ledger Specialist | Blended WFH & Onsite

Duty 1: Reporting and Reconciliation

Bank Reconciliation

Reconciles the bank and book transaction balance by verifying discrepancies, resolving disputes, formulating alternative solutions on issues encountered. Analyzes and Classifies the reconciling items based on the nature of the transactionDrives implementation of recommended solution to the site POC, Credit Controller, Regional accountants and Payments team contact for reconciling items. (in transit, wrong payment to vendor, approval on adjusting entries from AP)Prepares and post the journal entry related to the identified reconciling items (bank charges, forex difference, cash pool transactions)Communicates with Site POC, Regional Accountants and Accounts payable contact any reconciling item in the bank reconciliationEscalates resolution of outstanding reconciling items based on escalation matrix if no responses on the POC is receivedSecures commitment on critical deliverables from different stakeholders such as customers, site finance heads and approver for issuance of credit/debit note to offset, approval of variance to pay, etc.

Balance Sheet Reconciliation

Analysis of the account details to validate correctness of the balance and reconciles with other Oracle modulesRecommends adjustment to the Site affecting profit and loss and instructs them to restate balance sheetSends to RA and Controllers for reviewUpload and certify details of Balance Sheet Schedules in Blackline.  Approve Balance Sheet Schedules in BlacklineIdentifies and provides recommendations on needs and opportunities on the preparation of Balance Sheet Schedules by transforming business needs to actionable process improvement or innovation initiative 

Audit

Prepares and provide audit requirements to the site and auditorsRespond to queries of the auditors related to accounts under auditLiaise between the auditor and Site point of contact as required for early completion of the fieldworkPropose adjustment on audit findings affecting Profit and Loss and Balance SheetImplements corrective action to avoid recurrence of audit observation

Duty 2: Settlement of Accounts Receivable Employee Balances

Chases for the payment of balances on the AR employee account by sending monthly Statement of Account to the employee and HR of the balances for deductionValidates and Resolves minor disputes (ex. Incorrect charging to employee account or invoices from vendors), by recommending corrective actions to the appropriate site POCsFollow through resolution and deduction of the employee balancesEscalates to the next level manager non-responsive contact on the resolution of balances

Duty 3: Fixed Assets

Adds the asset to the Fixed asset register and performs depreciation runPerforms Fixed Asset (including CIP) reconciliation to determine the Assets for Addition (verify invoice match detail accuracy, supporting docs, validate date in use, GL and FA module, etc.).Analyses the fixed asset clearing account to validate assets for additions.Investigates and collates the required information (Appropriation request, asset details) before capitalizationDrives implementation of recommended solution to the proper persons (Accounts payable, Business unit controllers or site POC) for items with incomplete details, or items not for asset additionPerforms adjustments to the fixed asset register (transfers, reclassifications and retirements)Reviews, clarifies and evaluates information provided by the site POC (for transfers, reclassifications and retirements) to ensure that the action performed will achieve the desired result. Drives actions to the proper persons (Business unit controllers or site POC) for items over the Appropriation request budgetReconciles the Fixed asset ledger balance with the General ledger balance and resolves differences by verifying discrepancies, resolving disputes, formulating alternative solutions on issues encountered. Analyses and Classifies the unposted items based on the nature of the transaction.Prepares and analyse monthly spend report for fixed assets by comparing budget allocated versus capitalized fixed asset

Duty 4: Month-end Activities

Prepaid Amortization

Reconciles oracle against scheduleInvestigate and Collate details/information required to amortize the balanceRecommends adjustment to the Site affecting profit and loss and instructs them to restate balance sheet

Accruals

Prepare schedule by downloading details and summary of balances, and Reconcile against Oracle by matching details against trial balanceAnalyses recorded invoices to determine correctness and validity of the as-of balance and verify if additional recognition is required by considering the details of the period to date transactions via AP module or General Ledger inquiryRecommends adjustment to the Site affecting profit and loss and instructs them to restate balance sheet

Revaluation

Verify reasonableness of the revaluation result through comparison with prior period resultsSends the file to the Local and Site POC

Accounts Receivable Trade Recon

Reconciles the Accounts Receivable Trade balances in General Ledger (GL) against the Subsidiary Ledger (SL) and analyses difference through investigation of manual journal or non-AR related posted in the GLProvides resolution and adjustment on the identified difference

Balance Sheet and Profit and Loss Allocation

Maintains tracker and databases to ensure that all transactions are recorded and verifies with the counterparts for further entriesRun the auto allocation process and check the balancesInvestigates unallocated balances using comparative analysis Countercheck balances upon posting of the manual allocationProvide go signal to the Site/RA to proceed with their Financial uploadRaise to Oracle team to set-up allocation for accounts that has no auto allocation set-upInitiate process improvement and innovation projects to improve quality of output and reduce turn-around time 

Journal Posting

Prepares Journal Adjustments, Uploading and Posting to Oracle

Duty 5: Training and Development

Conducts refresher trainingsAssists in creating a training plan of new hiresProvides work instruction and guidance to junior employees when neededMaps processes as part of the procedure documentation to facilitate training of new team member

Minimum Requirements

Education:

Bachelor's Degree in Accountancy or any Accounting related degree

Job Related Experience: 

At least 3 years work experience in general accounting, bank reconciliation, fixed assets, cash receipts, application, Intercompany transactions and credit collection.

Specific Knowledge:

Proficient in MS Office applications with background in MS Outlook.

Proficient in using ERP applications

Knowledgeable in Internal control

Knowledgeable with GAAP

Skills:

English Communication skills (oral & written)

Analytical skills

Attention to detail skills

Organizing and planning skills

Interpersonal skills

Presentation skills

Problem solving skills

Transition/Training specialist

Business Understanding:

Experience in working for a Shared Service or BPO set up