Facilities Officer - Makati

SUMMARY:• Supports the Site Facilities Manager to all site-related Facilities Projects and Activities.• The position is responsible for the management of facilities and services assigned to the VXI Site.SUPERVISORY FUNCTIONS:• Manages and overlooks schedule and performance of Facilities Specialist, Facilities Assistant and Multi-Skilled Technicians.• Manages Third Party Contractors and Vendors (Housekeeping and Preventive Maintenance Providers)• Supervised Equipment Preventive Maintenance in coordination with Facilities Specialist or with the Facilities Assistant or with the Multi Skilled Technicians.• Acts as the Site Safety Officer and Emergency Response Team Coordinator and Assist site leader/s in the event of site emergency, ERT, or BCP.ADMINISTRATIVE AND REGULAR FUNCTIONS:A. SITE MANAGEMENT• Regularly provide an update to the Site Facilities Manager on the Monthly Utilities Consumption and Cost (Power, Water, A/C) – Monthly Report.• Monitoring and Control of Facilities Supplies (Vending and Facilities) – Monthly Report.• Work with the Site Facilities Manager in forecasting budget and accrual of utilities, supplies, and maintenance.• Create, improve and provide input on facilities procedures and policy in coordination with Legal & Compliance Team.• Together with the Site Facilities Manager, regularly reviews contracts (lease, preventive maintenance and repair, and vendor), service level agreements and ensures the firms best value for money. Ensures full maintenance is being carried out where necessary and ensures that repairs are prompt.• Assist the Asset Manager, Legal Team and Site Facilities Manager in the processing of all needed government permits as per compliance from different government agencies (local government, Barangay, DOLE, BIR, PEZA, and etc.).• Point of contact with other departments for any facilities related problems or escalations and responds quickly to facilities requests via e-mail and updates requestor as to request status.• Performs a daily walk through and inspection of building facilities for defects and arrange/schedule repairs when necessary.• Available to be on-call 24/7 (for the night, weekend, and holiday) for facility major issues or any escalation.• Assist the Site Facilities Manager in Planning and Oversees refurbishment/renovation projects within timescales and budgets.• Performs other duties as required.B. STAFF MANAGEMENT• Responsible for the supervision and development of facilities staff including manning, rotation of shifts, holiday planning, appraisals, and training.C. SECURITY AND SAFETY• Coordinates with Security Team on Security and Safety issues and requirements.• Oversees all company policies and building rules and regulations are proactively implemented and supported.• Continually assesses the site to be more safe and efficient through continuous improvement and cost saving measures including driving energy conservation and utility expenses reduction.EDUCATION & EXPERIENCE:• College Degree in Engineering: Mechanical, Electrical, Civil, Industrial• At least 2 ~ 4 years of relevant experience in facilities maintenance with building/property management.• Preferably with a minimum of 2 ~ 4 years of Supervisory Experience.• At least 1~3 years in business continuity planning experience.• At least 1~3 years in experience handling asset management and inventories of company equipment, furniture’s, and the like.• Attended and Completed Basic Occupational Safety and Health Training (BOSH).