Regional Operations Staff

JOB SUMMARY 

Responsible in providing administrative, clerical and office support and management to ensure effective and efficient operations of the Regional operations  

GENERAL RESPONSIBILITIES Scope and Range Accountabilities Areas of Duties and Responsibilities Generates, updates and timely submits Regional Operations reports and transactions for proper documentation and recordings. Develops and maintains an accurate filing system of Regional Operations documents and transactions.  Prepares and submits an accurate and reconciled expense reports.  Ensures Regional Operations database of office supplies, equipment, client, vendors, suppliers and transactions are accurate and properly archived for effective and efficient reference and usage of the department.  Responds to and initiates inquiries (questions regarding purchasing, personnel, clients, vendors, facilities, program administration, specialized programs, etc.)  Prepares presentation materials, edits content and adds appropriates graphic and design elements.  Prepares and coordinates Regional Operations correspondence, memoranda, promotional materials, forms, manuals and reports and ensures these are well communicated to concern departments and/or organization.  Organizes and coordinates meetings and appointments with clients, suppliers, vendors and/or organization.  Ensures operation of equipment by completing preventive maintenance requirements; coordinating repairs, maintaining equipment and supplies inventories; evaluating new equipment and techniques.  Maintains supplies inventory by checking stocks to determine inventory level; anticipating when needed supplies; placing and expediting orders for supplies and verifying receipt of supplies. Performs specialized administrative duties required to support the specific program, uses discretion to make judgements based on operating guidelines.