Main responsibilities: Accountable for properly managing the supply-chain, sourcing and logistics requirements of the company; Support the General Accountant in activities related to invoicing, billing, collections, reconciliations and documentations.
Purchasing:
● Accountable for the re-ordering, stocking and purchasing of the company’s inventories
● Provide accurate and timely purchasing reports, calendars and smart working
spreadsheets
● Analyze the status of inventories, costs, supplier’s prices and the likes, and come up
with sound and intelligent recommendations
● Manage the supply-chain activities such as scheduling of inventory count, ordering,
checking status of purchases, delivery, quality checking of orders,printing of packaging,
etc.
● Assist in creating the company’s policies in purchasing and supply-chain management
● Set target budget and pricing for items and inventories
● Coordinate, negotiate, resolve issues and build good working relationships with suppliers
● Assist in researching for new and relevant products that are aligned with the company’s
brand and business strategy
● Build and maintain good working relationships with partner brands
● Process and accomplish requirements required by partner brands such as pricing,
proposals, presentation decks, etc.
● Assist sales team in sourcing out customized orders of clients
● Ensure that all purchase orders are properly recorded and monitored and agreements
with the suppliers are properly observed.
● Assist the team in other activities that might be of non-relation to purchasing
Logistics
● Work with, coordinate and maintain good working relationships with logistics partners
● Resolve issues related to shipment, deliveries, etc
● Recommend and assess efficiency of logistics partners
● Prepare and process documents related to logistics, customs clearance, etc.
Accounting tasks
● Creating request-for-payments,processing of reimbursements and organizing required
documents such as invoices, purchase order, billing statements, etc. identify and report
discrepancies
● Prepare bank deposits
● File and digitize invoices, billing statements, deposit slips, delivery receipts, etc. and
enter into internal database
● Send copies of payment transactions and other related documents to suppliers,
agencies, etc.
● Gather and organize information as support to monthly report preparation
● Assist in creation of invoices, reconciling payments, expenses
● Assist in other accounting matters
● Provide support to the general accountant in handling administrative matters such as
scheduling team meetings, supplier meetings, etc.
Must be/should have:
● Proficient in English - both in writing and speaking. This job would require speaking and
corresponding to foreign nationals. Thus, the person should be confident and clear when communicating in English.
● Diligent in safeguarding the company’s resources and data
● Analytical with numbers and data, enjoys math and computations
● Intermediate to advanced excel knowledge and use; Ability to read and apply conditional formulas, search, and match functions in Excel or Google Sheets.
● Organized and has sense of project management
● Enthusiastic to learn about the organization’s products.
● Appreciates product development, packaging designs, material science
● Graduate of Bachelor’s/College Degree in fields such as Business Administration,Accounting, Mathematics or with courses in Project Management, Logistics and Warehouse Management.
● Preferably with experience in purchasing, logistics and warehouse management
● Computer and online apps-use literate - Microsoft Office, Google Docs and Sheets,Slack, Trello
● Those with 2 years and above working experience in related tasks will be highly considered.
● Able to work independently with little or no supervision
● Has his/her own computer with reliable internet connection
important characteristics we’re looking for:
● Great learner - bookworm a plus!
● Easy to work with
● Detail oriented
● Independent and able to produce work that is complete and with awesome quality
● Has dreams of building your own business - especially within the online industry