Job Overview
The HR Officer will be in charge of the spectrum of Recruitment and Selection, Timekeeping, Employee Relation, HR Compliance, Compensation and benefits administration from government mandated to company sponsored benefits and also supports the HR Head in other personnel functions.
Duties and Responsibilities:
1. General HR and Administrative Tasks
· Create necessary Company communications such as Intercomms, notices, and external letters in coordination with the HR Head.
· Coordinate with third-party providers for the processes of corporate compliance with LGUs, DOLE and other possible inspection
· Develop and improve HR/Admin policies, systems, and other HR initiatives.
· Responsible in accomplishing and generating HR reports – Attrition, Hiring, Absenteeism rate and Demographics.
· Oversee the maintenance of 201 files, and handle other HR/Admin records and databases.
· Oversee the handling of company events and other company sponsored employee activities.
· Provide counseling, and address employee concerns, queries and requests.
· Ensure that the PMS process is duly complied & monitored and .
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2. Recruitment and Selection
· Oversee the end-to-end recruitment process to ensure that manpower requirements were met and deployed on time.
· Conduct Reference/Background Check of shortlisted candidates.
3. Compensation Administration
· Attends to the concerns and queries of employees regarding their salaries
· Handles preparation of semi-monthly payroll instructions for salary administration such as but not limited to:
o Processing of onboarding requirements of new hires necessary for payroll opening
o New hires, movements, promotions, employee updates
4. Benefits Administration
· Conduct benefits orientation and prepares regular contracts for newly regularized employees
· HMO administration: enrolment and termination in AVEGA/provides assistance in requests for consultation and Letter of Approval (LOA) Ensures that forms and documents are complete for smooth processing.
· Provide guidance in the availment of company-initiated benefits and those from SSS, PhilHealth, and HDMF, and direct subordinate to do the necessary field work in partnership with CF-Payroll Team.
· Responsible for assisting employees on government related concerns and processing of government benefits such Pag-ibig/SSS calamity and Salary loans, issuance of BIR TIN and Philhealth numbers for new hires
· Handles request for change of status and additional dependent of employees to government agencies
· Supports the delivery of benefits-related processes such as enrolment, availment, and deactivation of employee’s HMO, Group Life and Accidental Insurance benefit.
· Creation and issuance of Certificate of Employment, upon employees’ request
5. Employee Relations
· Assist the Manager in handling labor cases and other liaison works.
· Assist the HR Manager is handling employee case investigation and notice of disciplinary actions and other matters/issues concerning labor-legal matters or involving disciplinary actions.
· Develops/enhances company policies with respect to employee relation vis-à-vis code of conduct.
· Conducts orientation and communicates to all employees new policies on code of conduct.
· Solicits feedback, suggestions and queries pertinent to employee relations and reports the same to the OZ Head.
· Represents the Company with government agencies and institutions: DOLE, NLRC, DTI, LGU in the event that the HR Head is not available.