Executive Secretary/Assistant

GBS CENTER ASSISTANTPurpose of this position is to support the General Manager and Leadership team members by providing secretarial assistance, taking care of all office administrative activities and being in-charge of the Travel Desk, administrative day-to-day support; scheduling meetings and drafts correspondence/minutes; travel and conference arrangements; and other office management activities. Objective for this position is to provide efficient & effective administrative support to General Manager and Leadership team members by relieving them from managing day-to-day office administrative tasks.WHAT WILL YOU DO?1. Provide secretarial assistance to General Manager and Leadership team members. Timely submission & processing of all personal & professional expenses including but not limited to settlement of travel claims, credit card payments, tracking of bank accounts etcFiling and custodian of all confidential business related mattersArrangement of Management meetings, Preparation of minutes of meeting & follow-up with management team on agenda items & action plans etc.Drafting various business correspondences - Internal & External Managing appointments & travel calendar for the General Manager and Leadership team2. Travel Desk ManagementProcessing of Travel requests for entire management team & coordinate with JTI authorized Travel Agent on providing flight options based on company's business travel policy Tracking and updating travel records, Coordinating with Market Finance Department on payment and settlement of travel invoices, employee travel claims etcEnsuring on time payment and coordination with AMEX and Travel Agent on pending issues/disputed transactionsMaking Hotel & local transportation booking by coordinating with relevant administrative staffs at the destination point3. General Office administrationEnsuring proper upkeep & maintenance of offices & work locations of management teamEnsuring that all office assets including communication equipment are well maintained & managed4. Mobility, Immigration and Relocation of IAs, STAs, Local PlusWill be in-charge of the following: liaising with housing vendor, immigration services, relocation vendor and coordinating with all activities related to mobility5. EngagementWill be in-charge of all office engagement activities via coordination with Local P&C, Employee Synergy Team (EST) and other JTI entitiesWHO ARE WE LOOKING FOR?Graduate of any Bachelors degreeMinimum 4-5 years of similar experience in Secretarial & Administrative functionExcellent communication skills - English & Local LanguageHands on experience in MS word, MS Excel & PowerPoint Presentations, preferably with certificate course in MS office applicationsExperience in international environment is an advantageProven experience in visa/immigration process and events organizationOrganizational skills & multitaskingGood analytical skillsWHAT'S IN IT FOR YOU?Be covered with medical insurance upon hiring, with dependent coverage and medicine allowanceReceive cash allowances such as meal and transport allowanceFlexible working arrangementsHave access to over 200 company trainingBe part of a truly international and diverse company with over 40,000 employees in 130 countries.Experience the culture of an Investors in People certified companyFind out why 9 out of 10 employees recommend us to a friend.Understand why 9 out of 10 employees say they feel free to be themselvesWhat are the next steps – Recruitment process:Thank you very much for applying!We will make sure to provide feedback on your application within 2 weeks after the application deadline.