Facilities and Admin Assistant

JOB DEscriptION:

Responsible for coordinating day to day general cleaning and orderliness of the site.Responsible for coordinating vending machine service and service/repairs of other facility equipment & facility critical equipment.Performs general maintenance work (civil, painting, electrical, mechanical & plumbing).Performs emergency maintenance/repairKnows how to read/translate/interpret plans (electrical, electronics, mechanical, plumbing, as-built, architectural)Assist with major project renovations and coordination with building personnel and other departmentsMay provide direction or assistance with building admin / landlord.Monitors site utilities and provides control, analysis, and assist in forecasts of consumption based on budget.Monitors compliance of preventive & corrective maintenance, as well as condition of equipment and other systems within the buildingInitiates meetings with PMO, vendors, and stakeholders to ensure 100% uptime of lessor, Landlord and Sitel owned equipmentAbreast on site equipment maintenance history to provide technical assistance to contractors, engineers and Facilities leads/stakeholdersReviews and recommends possible improvementWorks in accordance with general safety principles.Ensures compliance with 5S StandardsBack up during absence of supervisor.Ensures, Monitors and Implements the sustaining of the Sitel site standardsPlans, develops and coordinates new ideas/projects with the supervisor/manager.Ensures records are maintained & updated regularly & consistentlyEnsures the efficiency of the following administrative dutiesLockers & Pedestal, site cabinetry maintenance, monitoring and issuanceManagement of housekeeping personnelReview & maintains tracker of billable & account payablesEvents assistanceProvides assistance & guidance to health & safety requirements as well as 5S standardsAssisting with the preparation of logistics/details of special events & client visitsClient visit assistanceAssists to ensure site readiness (overall cleanliness, organization and orderliness)Pantry, Restroom, Office Supplies, Facilities Supplies for repair & maintenanceMaintenance, tracking, inventory, stocking, releasing of suppliesEnsures that there is ample and sufficient (safety) stock of supplies

QUALIFICATIONS:

Must have at least 2 years relevant experience.Experience with high volume administrative / production environmentsThorough knowledge of functional area and department processesExperience with stakeholder communication is a plusExperience with multiple facilities or related industries is a plusProficient in MS Office ApplicationsApplicants with Tech background is a plus.(3) Headcounts needed, to be assigned in:ALABANG, GLORIETTA MAKATI & SHAW MANDALUYONG