Secretary - Executive Assistant

Join our Business Enablement Service (BES) team to support the important business enablement functions that keep our organization running strong. As a Business Enablement Service professional, you will work across teams to provide the knowledge, resources and tools that help SGV/EY deliver exceptional quality service to our clients, and win in the marketplace for SGV/EY’s growth and profitability. Major teams within Business Enablement Service include Finance, Information Technology Services, People Team, Learning and Development, Brand & Marketing and Communications, Risk Management, Business Support Group.With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional SGV/EY experience lasts a lifetime.Job Summary:The Executive Assistant will be assisting the administrative functions, which couldbe clerical or administrative in nature, of the Market Group (MG) assigned. Furthermore, it is crucial for this role to have good communication skills as there will be a need to communicate to the different groups within the firm. In addition, there may be instances that you will be needing to act as a reliever to the Group Secretary or render overtime.Duties and Responsibilities:AdministrativeManages and coordinates the daily/weekly/monthly appointments and travels of the PartnerPrepares the logistic requirements tor Partner's meetings (in-house, on-site, and teleconference)Coordinates with HR and/or Travel Management tor Partner's travel logisticsCommunicationAnswers/screens/places phone callsHandles incoming and outgoing Partner's letters and documentsDrafts correspondences as required by PartnerReviews, proofreads, and edits documents developed for Partner's signatureRecords and office suppliesMaintains client-related files, as neededMaintains and updates client mailing databasePrepares Partner's weekly time reportPrepares Partner's expense liquidation reportPrepares time report of cluster members who are out of the officeMonitors and requests tor office supplies needed by the clusterQualifications:Bachelor’s/College Degree in any fieldWith at least 1 year work experience in providing administrative and secretarial supportProficient in MS Office Suite (Excel, Word and PowerPoint)Has ease in operating all necessary office equipmentGood in verbal and written Business CommunicationExecutes professionalism in handling telephone calls and emailsCan do multi-tasking jobs and has good interpersonal skillsExudes professional appearance standards with a positive hospitable attitude