Personal Secretary/ Assistant to the Executive

GENERAL PURPOSE OF THE JOB:

The Executive Assistant acts as the main point of contact between the executives and internal/external customer on all matters pertaining to the Executive Office, specifically the Vice President and President. Work involves managing and maintaining executives’ schedules, appointments and travel arrangements, arranging and coordinating meetings and events, taking minutes of meetings and communicating with department heads of the company.

SPECIFIC DUTIES AND RESPONSIBILITIES:

1.   Maintains executive's appointment schedule by planning and scheduling meetings and travel arrangements.

2.   Arranges and coordinates meetings such as Management Committee (ManComm)

3.   Monitors, screens and responds to incoming calls and messages to the Executive.

4.   Serves as bridge for smooth communication between the Executive Office and Department Heads

5.   Maintains discretion and confidentiality of information.