Club Admin/Billing Officer

The Club Administrator will help ensure in the smooth running of the club. Responsible for the efficient management, coordination and communication to members, management and all club staff. The Club Administrator ensures that the day to day financial management of the club’s account is accurate, organized and correctly follows standard company procedures. The Club Administrator covers a wide range of activities from reception work, cashier work, accounting, inventory management and administrative duties. Administrative Function:Answer phone callsSupervise cleanliness and facility maintenanceAssist with building administration coordinationOrder office suppliesMonitoring and ordering of Gym InventoryProvide general support to the gymMonitor PayablesCash Handling Function:Billing collectionsDay to day cash transactionsCash and transactions consolidation - Record cash receipts and issue invoices to customersBank depositsMaintain petty cash funds - release, replenishment, liquidations and reportsReports and documentation Function:Audit (double checks all contracts, sales etc)InventoryAssist in presentation of regularly scheduled reportsPreparation of Daily Sales ReportSupervise log books in the clubMembership Sales Function:Assist and conduct sales presentationsAssist with member communication.Maintain contact listsLead generationJob Qualifications:Bachelor’s Degree of any 4-year course, Management or any related fieldWork experience in the fitness industry for at least 1 year is an advantage. Must have work experience in reparation of debts, maintenance of accounting records, cash handling, and billing and collections for at least a yearMust be organized, dependable and able to follow instructionsProficient in MS Office and Excel, Google Business/Office Apps; familiar with membership management softwares.Ability to multitask and work in a sales-driven environment.Available in Manila, Quezon City and Rizal Area.As the Operations Admin you will support our Heads of Fitness to assist the Fitness Department with the set up and management of their monthly report, admin needs and documentation functions. Data Analytics & Reporting documentationSet up and help manage all club report templates each month for the Fitness Department TeamAssist the Fitness Head in Clubs without Fitness leaders on all their admin/clerical dutiesEnsure that the Fitness Trackers and Rosters are complete on a daily basisEnsure complete and up to date Sales Admin Trackers such as Daily PT Sales Leaderboard, Club Daily PT Tracker, NJM Kickstart Tracker and Group Outcomes TrackerEnsure complete and up to date Retention Trackers such as Daily Retention Leaderboard, Counterchecking of At Risk Members Progress, Removal of Default Month 1 in the At Risk list, and At Risk Email.Ensure complete and up to date Customer Service Trackers such as PT Survey, and KS SurveyEnsure complete and up to date Commission Trackers such as Checking if all PT Contracts are properly uploaded, Freelance and Coach GX CommissionEnsure complete and up to date GX Trackers such as GX Audit and Calendar.Assigned as the Minute taker for all Fitness Team Meetings Ensure proper filing of Fitness Department documents. Create and maintain filing systems, both electronic and physicalSchedule appointments and maintain calendars.Schedule and coordinate staff and other meetings. Prepare communications, such as memos, emails, invoices, reports and other correspondence.Job Requirements and Qualifications: At least 2 to 3 years’ of admin and/or accounting experienceHigh attention to detail skillsSubstantial knowledge in using Microsoft excel, basic accounting and analysisMust be a graduate of Business related course, Accounting or any related fieldAble to handle multiple transactionsWith strong communication skills and a team playerKnowledgeable in using collaboration tools such as Google Drive, Google Sheets, Google DocsCan start ASAP