SPECIFIC DUTIES AND RESPONSIBILITIES
1. Secures stock replenishment in all branches and timeliness of stocks delivery; must manage stocks within the approved level per model/part no. per month.
2. Provides weekly review/emergency orders/monthly purchase plan in consideration with target & actual sales, promotion of the Branches.
3. Analyzes sales target vs. actual sales, Inventory on a per model/part no. per branch to come up with a final P.O. subject for approval of authorized signatories.
4. Secures accuracy of Branch Sales target per model/part no. in Purchase Plan.
5. Uploads/encodes approved P.O. in the system to be signed by authorized signatories.
6. Provides/prints P.O. in the system, email-approved P.O. to Supplier & confirm receipt; for Parts, uploading of approved P.O. in DOPOS while YDO for Yamaha 3’s Shops & GIPI Branches.
7. Checks invoices vs. P.O. /pull out of MC units from Suppliers on a per model/engine no. and delivery of Parts from Suppliers on a per material/part no.
8. Checks the served and unserved Spare Parts/MC units from supplier for fill rate and purchase plan.
9. Discusses with Supplier for any wrong invoicing for cancellation & any undelivered Spare Parts/MC Units.
10. Processes timely INBOUND in the System for Whse. and Branches ref. IR.
11. Completes allocation of MC units/Parts Oil/Spark Plug to the Branches for load-plan.
12. Checks/follow up LTO PNP/CSR for all invoiced MC Units from Supplier for any pending & provide update to Docs Dept.
13. Checks the Item Receipt (IR) for MC/Parts in the system up to the Branch level.
14. Checks the per engine no(s)/part no. in our system for the status of in transit unit(s)/item(s) per branch.
15. Updates/clean-up of cancelled/un-served P.O. in System for fill rate accuracy.
16. Talks/provides feedback to Branches/Warehouse on incoming or no stocks & other related operational matters.
17. Executes inter-branch transfer of MC units/Parts/Oil to satisfy sales demand.
18. Executes PO/TO/IF in the system for inter-company transfer.
19. Efficient processing of emergency request of the Branches within 48 hours.
20. Endorses change requests (conversion of color, new mat. code, extension of Promo mat. code for MC as PO bundle, deletion of Inbound, PO cancellation for back orders) in the system to Dept. Head for adjustment by Acctg.
21. Processes re-PO in the System for Parts superseded items MC color conversion and new model code as reference by Accounting for the payment.
22. Consolidates summary of invoices from Supplier (Per month) for Treasury/Docs Dept.
23. Reconciles with the Treasury and Accounting Department for payable concerns to Suppliers.
24. Checks and uploads Parts price in Raps for Repo evaluation.
25. Secures accurate and timely processing of Truckers and Courier’s billing based on approved rates.
26. Secures GIPI Trucks permit for province/city/town that requires Delivery Permit by coordinating with the Branches.
27. Secures that all discrepancies on reports charged to Truckers and Courier’s will be deducted on their billings.
28. Analyzes the Nationwide REPO inventory of Branches for endorsement to Supervisor/AM/Dept Head
29. Helps the Supervisor in preparation of Driver’s schedule for Mindanao area.
JOB SPECIFICATIONS
1. Bachelor’s degree, BS Industrial Engineering, BS Math, Supply Chain or any related Business Course
2. Over 1 year of relevant work experience
3. Proficient in Microsoft Office, knowledgeable in SAP
4. Computer literate, smart, keen to details and with initiative to learn
5. With good working attitude
6. Keen to detail to avoid errors and probable loss
7. Demonstrates interpersonal skills for giving/receiving information and interacting with
clients/employees
8. Demonstrates good judgment or analytical ability to deal with different matters (technical
projects, etc.)