Associate, Admin Executive Assistant

Summary:

This position is responsible in enhancing executive effectiveness by providing Operational Support and maintaining good working environment.

Essential Duties and Responsibilities

Provide administrative support to Functional Director(s)Ensures travel needs of the Functional Teams are met by determining the best possible routes and airlines, procuring airline tickets, making hotel and logistics arrangements & securing travel documents while ensuring all travel policies are complied withDevelop and establish good business relations with third party vendors like hotels, airlines, travel agencies, transport companies, etc.Prepare Purchase Orders (POs) and process invoices to pay the company’s third-party vendors on behalf of the functional teamsEstablish and ensure the availability of support to employees during Business Continuity Program (BCP) by providing food at the Makati site, lodging accommodation and transport for both Makati and warm siteDesign and Implement General Office PoliciesCreate activities for the Corporate Social Responsibility programOn a need basis:Provide information by collecting & analyzing data, preparing report and drafting communicationsProvide operational support for migration projects & visitors like organizing meetings, events, providing lodging & ground transportation

Required Skills / Experience / Competencies:

Bachelor's degree in any fieldMinimum 2 years of experience in a similar position or capacity

Job Requirements:

Full Time, Mondays to Fridays, 8am to 5pmOvertime may be required based on critical deliverables