ACE Shared Services, Inc. is looking for a document Control Staff to process Request for Payment (RFPs) and manage the flow of documentation within the organization.
Duties and Responsibilities:
· Processing of Request for Payments (RFPs)
o Review completeness & correctness of supporting documents (Invoices/billing statements, Purchase orders/contracts, etc)
o Perform the 3-way matching (invoice/billing statement-PO/contracts-GR)
o Compute applicable taxes (EWT, FWT, WVAT) & VAT on payables being processed.
o Record transactions (accounting entries) in SAP HANA
· Copying, scanning, and storing documents
· Checking for accuracy and editing files, like contracts
· Reviewing and updating technical documents (e.g. manuals and workflows)
· Ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.
· Distribute project-related copies to internal teams. Facilities submission of all documents to respective departments through regular audits on corporate documents.
· File documents in physical and digital records
· Create templates for future use
· Retrieve files as requested by employees and clients
· Manage the flow of documentation within the organization
· Maintain confidentiality around sensitive information and terms of agreement
· Prepare ad-hoc reports on projects as needed
Job Requirements:
· Candidate must possess at least a Bachelor's/College Degree in Management, Human Resources, Business Administration, Accountancy, or related course
· At least 1 year work experience in Accounts Payable processing using SAP
· Proven work experience as a document Controller or similar role
· Familiarity with project management
· Hands-on experience with MS Office and MS Excel
· Knowledge of Electronic document Management System (EDMS)
· Proficient typing and editing skills
· Data organization sills
· Attention to detail
· Good communication skills