₱ 20000-25000 PHP / Monthly
1. MonITORING OF ADMIN-RELATED ConCERNS VIA EMAIL, PHONE CALL, LETTER, AND IN PERSON.
1.1 PROCESSES & MonITORS OF REQUEST FOR PAYMENT/BILLING OF THE FOLLOWING:
• Office Rental, Power, Water
• Telephone, Drinking Water, Courier
• Janitorial, Messenger, and Guard
• Prepares accurate RFP and ensures payment within timeline or based on contract.
• Monitors the status of billings and provide updates to Utility providers.
• Monitors handling time of concerns until its closure
1.2 OTHERS
• Monitors itinerary of Motorized Messengers and any related concerns
• Monitors the delivery of drinking water.
• Monitors office equipment of Admin, and ensures borrowed equipment are properly logged.
• Prepares request of quarterly supplies of Pro-Excel Head Office and Regional Office
• Provides monthly reports to HRAD Business Partner
2. TRANSPORT COORDINATION
2.1 TRANSACTION USING GRAB
• Receives approved request for transportation.
• Facilitates online booking.
• Informs the requestor on the vehicle and driver’s details.
2.2 TRANSACTION USING ConTRACTED SERVICE VEHICLE
• Receives and Monitors trip tickets and van rental.
• Planning on possible synchronization of trips for the same itinerary to cut the cost of van rentals.
• Properly coordinates with service provider monthly.
• Provides log sheet for drivers to get the details of trips for the following day.
• Informs the requestor of the assigned vehicle and driver as well as the contact details.
• Receiving and validating of billings every month.
• Accurately prepares RFP of billing and coordinates with Accounting.
• Monitors status of billings and ensures meeting the target deadline
3.RECEIVES, PROCESS, MonITORS PURCHASE REQUISITION AND ASSET MONITORING
3.1 PURCHASE REQUISITION
• Receives and process PR for Tools of Trade
• Receives and process PR for Office Equipment
• Receives and process PR for Building Maintenance
• Monitors all PR request and coordinates with assigned department.
• Ensures availability of assets for new hires before their boarding date.
3.2 PROCESS AND MonITORING OF ASSETS FOR NEW HIRES
• Receive and process request for office equipment of new hire
• Prepares the office equipment, office supplies, and workstation.
• Processing and issuance of assets for new hires before their boarding date.
4.OFFICE SUPPLIES CUSTODIAN
• Handling of Office Supplies
• Periodic / quarterly inventory of office supplies
• Prepares Blanket PO of office supplies quarterly
• Issuance of office supplies monthly
• Accurately prepares summary report
• Prepares purchase requisition of Head Office and Regional Office departments
• Receiving & checking the delivery items (office supplies, computers, hard wares and others)
• Process payment to suppliers
• Process monthly billing for rental printers
• Filing of office supplies documents & others
• Provides complete standard hiring kit for new hires
• Checking the clearance of resigned employees
• Assists in fixed assets monitoring
• Disposal of defective /unusable office supplies, fixed assets, empty inks and toner cartridges, and others.
5.OTHERS:
• Monitors Repair and Maintenance of company vehicle.
• Monitors the condition of company vehicle.
• Provides monthly report to HR Business Partner