Jr. Executive Assistant

JR. Executive Assistant to support our executive team. You will manage mostly business-related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Answers phones and routing calls to the correct person or taking messages.Files and retrieves corporate records, documents, and reports.Prepares for meetings and President meeting agendaAccurately records minutes from meetings.Greets visitors and deciding if they should be able to meet with executives.Expertise with various software and MS OfficeReads and analyzes incoming memos, submissions, and distributing them as needed.Provides general administrative support.Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.Prepares reports by collecting and analyzing information.Maintains customer confidence and protects operations by keeping information confidential.Secures information by completing database backups.Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.Contributes to team effort by accomplishing related results as needed.

Jr. Executive Assistant Skills and Qualifications:

Reporting skillsComputer software skills including Microsoft OfficePresentation skillsStrong communication skills both verbal and writtenStrong editing skills (Writing)Must have a Bachelor’s degree of any fieldMust have at least 1-year of of experience as executive assistantWilling to work onsite at Julia Vargas Ave. Ortigas Pasig