Executive Assistant (Marketing and Planning)- Taguig

Qualifications

Candidate must possess at least a Bachelor's/College Degree , Human Resource Management, Business Studies/Administration/Management, Marketing or equivalent.Has at least 5 years of working experience in the related field is required for this position.Proficient in Excel and PowerpointExcellent interpersonal and communication skills, including ability to speak articulately and to write clearly, precisely, and concisely for various audiences, and strong ability to work within a team environment.Excellent organizational, administrative and time management skills with proven ability to work promptly and efficiently under pressure and meet tight deadlines.Ability to shift gears at short notice to work on a wide range of assignments, remaining flexible and effective with a clear understanding of objectives to be achieved.Ability to process, handle and communicate matters of a sensitive and confidential nature with a high degree of judgement and maturity.Must have high sense of urgencyApplicants must be willing to work in BGC,TaguigShift Schedule – dayshift 9AM-6PM (Mon-Fri)Can start ASAP/15 days notice

Job description 

Executive Assistant to the Chief Marketing Officer

Responsible for highly proactive time, travel, calendar management including effective prioritization and resolution of related conflicts and competing demands.Organizes the meeting agenda, participates in, and prepares minutes of the meeting for the CMO, including the Fortnightly Marketing Leadership Meeting.Ensures quality assurance of all documents (high level contracts) requiring the CMO’s signature.Synthesize and drafts presentations on a range of topics on behalf of the CMO utilizing all relevant software.Establishes and maintains relationship with executive assistants of all ExCom members + Group Office Executives.Independently responds to diverse inquiries and makes decisions when multiple courses of action are possible. Keep relevant parties informed of actions taken by the CMO by providing pertinent information.

Marketing Office Administration / Oversight

Rally the team members to complete surveys with 100% participation within the survey/check-in/mandatory courses/training completion period, as aligned with the company's risk culture on positive compliance advocacy.Act as a marketing contract custodian, ensuring that all marketing material contracts are properly tracked and monitored to the database, and that all submissions to the legal team are complete.Ensures that the RTO schedule is mapped and scheduled on a monthly basis, in close collaboration with the Marketing Leadership Team (MLT).Ensures overall onboarding arrangements for new hires and interns with the intent of providing seamless onboarding experience.

Marketing Engagement Activities Department-Wide Events, Meetings, Team Planning, and development

Takes the lead in coordinating the agenda, assigning working committees for the Marketing Monthly meetings, Year-End planning, department Christmas Party.Work closely with the engagement champion lead for the brown bag sessions, speakers, event arrangementsAmplify the recognition of star and leader awards from timely announcement of nomination to manager's deliberation every quarter.