Administrative Assistant - Dumaguete (6 months Contract)

Job Responsibility :

Assists in planning, arranging and monitoring disposal of surplus and obsolete assets and performs disposal transactions to remove assets from serviceTracks, records, and ensures proper safekeeping and recording of corporate assets such as IT hardware, and Non-IT assets.Gathers, records, updates and maintains inventory records of all IT and Non-IT assets in the asset management system (iTrack) and accountability tracker.Identifies, collates and documents assets that need replacement, upgrade , and disposal in order to meet customers’ requirements.Reviews purchase requests (IT hardware and Non-IT assets) and assists in getting asset number and PR Form (purchase request).evaluates purchase requests / car plan documents and assists in getting asset numbers, PR Form (purchase request), and other documents.Provides information and status of budget of the Car Plan program through the Major Requisition Screening Body (eMRSB) to ensure all succeeding car applications are within the company's budget limit for the applicable period.Oversees regular inspection and maintenance of vehicles and equipment to ensure safety and proper operation/good condition.Endorses Company Vehicle (Shuttles and Cars) to the end-user, processes and monitors request, claim and scheduling for test, repairs and maintenance.Facilitates the monitoring and processing of gas/fleet card application, termination, replacement and adjustment of executives and company vehicles to ensure proper management of usage and consumption for the applicable month.Prepares request for payment of Company vehicle repairs, maintenance, insurance, and other billingsUpdates records and sends original stickers, LTO and Insurance renewal documents to the assignee concerned.Reviews, validates and forwards submitted documents of executives to accredited Insurance Company for processing.Handles and coordinates the processing, issuance and monitoring of Certificate of Coverage and Insurance policies of all the Company Cars.Handles preparation of Deed of Sale and Company's Secretary Certificate for disposed company car.Provides inventory and status/condition report of all recovered company vehicles to analyze the performance and operations conditions and to provide findings and recommendations.Performs extensive analysis of services provided for corrective actions and improvement initiatives.Investigates complaints and problems (accident report and claims) and recommends initial advice and corrective action.Responds to complaints and problems regarding the mobile devices and recommends initial solution and corrective action (Business Communication).Provides efficient and effective delivery of services and exceeds SLA's desired performance level (minimal to no error)Exerts all efforts and possibilities to provide solutions and services the internal and external clients expect and require.

Job Specification :

Candidate must possess at least a Bachelor's/College Degree in any fieldAt least 1 year of work experience in Asset Management and OperationsMust have an exposure to the implementation or compliance to external Quality and audit standards such as ISO 9000, BS 7799, Business Software Alliance (BSA) and Sarbanes-Oxley documentation.In-depth knowledge in warehousing, inventory and asset management for IT hardware and Non-IT assets.Knowledge in basic computer applications.•Excellent English oral and written communication skillsPreferably with Project management, problem solving and innovative skillsNegotiation skills and possess a high level of interpersonal and customer service orientation/skillsOk with 3 months contract and onsite reporting