Building Administrative Assistant

Attends to Tenant Calls, Service Requests, and Walk-in Inquiries.

· Prepares and computes summary of payments and billing of the following.

Ø Condo Dues

Ø Utilities

Ø Construction Bonds

Ø Special assessments

Ø Other fees

· Follow-up payment of dues and other charges.

· Handles and deposits collections

· Updates existing Tenant Files; this include proper documentation and record keeping.

· Conducts regular and periodic inventory of Office/Storeroom Items; this also includes attending to withdrawal/return of Inventory Items.

· Coordinates and prepares request for security passes and correspondence.

· Maintains and updates file/record of cash flow.

· Handles canvassing and purchasing functions

· Receives all invoices and bills of suppliers and contractors to be forwarded to the MANAGER for approval.

· Petty Cash Custodian

· Follow-up monthly requisition of housekeeping consumable and office supplies.

· Sets appointments with service contractors, unit owners and other personnel as required

· Attends to incoming and outgoing phone and fax messages.

· Performs other duties that may be assigned by the MANAGER.