OPERATIONS SECRETARY

Operations Secretary Requirements:

Graduate of any secretarial courseComputer literate (MS Office Applications)1 year experience is an advantageFulltime PositionFresh graduates are welcome to apply

Job Description:

Handles and records phone calls and relay to concerned personnel/officer.Monitors and relay to the Officers received text messages and calls.Records daily time-in entries of single posts and addressed to concerned officer.Prepares memorandum to security guards regarding lacking requirements, violations committed, expired license, relieved order and others as per instruction of Superiors.Recordings to index cards of guards (disposition and violation) and client’s logbook and other operational requirements.Filings of documents such as Assignment Order, Duty Detailed Order, Special Detailed Order, Mission Order, Inspection Report Sheet, Inspector’s Report, proposals submitted to prospective clients, security guards’ requirements and other files.Prepares notice to Accounting and Night and Day Duty Officers on new post; terminated post; additional guards; reduction of guards; contract rate adjustment (for accounting only) and other related operations communications.Prepares documents for resigning security guards.Prepares ID for guardsPrepares Monthly ReportsReports to Superiors concerning operational matters.Prepares documents to be signed by security guard before posting.Coordinates with training centers for security guards vacancy and requirements.Firearm, radio and other logistics status monitoring. Reports to Superiors regarding its status.Screening and processing of applicants (checking of examination of security guards, checking of requirements, conduct initial interview and initial background checking).Ensuring that all Private Security License of the guards are up to date. To perform other duties and function as directed by direct superior, or as advised by the President, VP-Admin, VP-Operations, and/or Operations Officer.