Join our client partner, a service leader in the LED industry since 2009. It embodies its mission to provide the best customer service in the industry while constantly expanding their product offerings. From LED tape to flex neon, channels, universal power supplies, and RGBW flood and wall washing fixtures, they've grown.
WHAT DOES IT TAKE TO BE SUCCESSFUL IN THIS ROLE?
The Executive Assistant is responsible for helping manage daily calendars; scheduling meetings (including video, phone, and in-person); planning and booking travel; coordinating and responding to email correspondence; and assisting with personal items as necessary. Similarly, the EA will assistant with volunteer work, such as leadership roles in Scouts BSA. The EA will work closely with Mr. Kidd, and Mr. Onnen, including daily phone, video and email correspondence to ensure accurate and timely task completion. Strong written communication skills, organizational excellence, and a cheerful and helpful attitude are a must.
WHAT DOES IT TAKE TO BE SUCCESSFUL IN THIS ROLE?
Maintain schedule: organize calendar and active communication to ensure the correct meetings are scheduled and keptTimely responses: oversee email correspondence and management, elevating important itemsStrong teamwork and cooperative spirit between the EA and ExecutivesKEY RESPONSIBILITES
Respond to work and personal emails (in Microsoft Office 365 and Google Workspace) for three companiesMaintain overall calendar (work and personal, Microsoft Office 365 and Google Workspace), schedule meetings; timely communicate commitmentsManage file document storage in Microsoft 365 oneDriveBook travel and accommodations (Delta, Marriot, Hertz), as well as dinner resolveManage key contacts (work & personal), including birthdates and anniversariesMonitor CRM (Copper CRM) and keep key contacts up to dateMonitor linkedIn for messagesCreate and update presentations (PowerPoint), Word and pdf documentsCheck voicemail messages periodically (RingCentral and 8x8)Maintain and use password manage (1Password) to maintain data securityDESIRED SKILLS AND EXPERIENCE
Bachelor's or college degree, preferably in office administration or a related field.Proven experience as Virtual Executive Assistant to high performing executives (CEO or Managing Partner of Privat Equity firm)Technology user: email, calendars, Microsoft Office suite, CRM, VoiPData security sensitive: familiarity with 1Password a plusExcellent English, written and verbal skills is required.Has the ability to understand, and execute complex written and verbal instructions.Must demonstrate a high level of professionalism and integrity.Keen eye for details.Excellent organizational and time management skills.Must be motivated and a self-starter, positive attitude, resourceful, and dependable.Disciplined follow-up on action items.What's in store for you?
Above average industry-standard compensation packageObservance of US HolidaysTemporary Work from Home Arrangement until further notice but once required to report on-site, work location will either be at our Ortigas offices5-day work week following US business schedule (Central Standard Time). Must be amenable to work on a fixed night shift schedule. HMO coverage including 1 dependent or Mutual Fund Benefit upon regularization.20 leave credits at your discretion with up to 5 days commutable to cashPrime location in EMAPTA office and access to top-of-the-line facilities and technologiesExposure to world-class, high-level management from foreign direct superiorsUnlimited Gym Access (PNB and SFS office)