1. Review and authorize purchase requisitions.
2. Prepare and collate purchase orders.
3. Purchase or contract for supplies, services and equipment required by the Central Management Office (CMO), within the limits of the approved budget, and in accordance with established purchasing procedures.
4. Review documents and data (e.g incoming requisitions, past purchases, reconciliations, inventories) for the purpose of ensuring completeness and accuracy of purchasing process.
5. Negotiate and recommend execution of contracts for the purchase of supplies, services and equipment.
6. Interact with the suppliers on a day-to-day basis; track the status of orders to ensure that materials are delivered on promised dates.
7. Review purchases for quality and quantity to ensure adherence to specifications.
8. Update and maintain a database of accredited vendors and suppliers, as well as such other records as are needed for the efficient operation of the purchasing function.
9. Maintain documents, files and records of purchases and related matters
10. Prepare and produce reports as management may require.
JOB SPECIFICATIONS
· 1-2 years relevant work experience
· Proficient in using Microsoft Office applications
· Knowledge of general office procedures and office equipment
· Polished and professional demeanor in person and on the phone
· Good communication and organizational abilities