EXECUTIVE SECRETARY

Industry Category	Admin / Human Resources	Position	Secretarial / Executive Personal Assistant
Recruitment Department		Number Of Recruits	several
Work Location	All Cities	Nature Of Work	Full Time
Gender Requirements	Male	Marriage Requirement	No marital status restrictions
Education Level	Open to all levels	Work Experience	No work experience restrictions
Age Requirement	Above 18 years old	Salary Package	Negotiable
Updated Date	2022-09-23	Valid Until	Long-term validity

1.0 GENERAL: 

 Provides secretarial duties in support to the General Manager and to ensure effective coordination with various departments within the organization.

2.0  DUTIES AND RESPONSIBILITIES:

 2.1  Performs a variety of executive clerical support to the General Manager which      may be highly confidential and sensitive.

 2.2  Coordinates office management activities for the General Manager.

 2.3  Operates computers to prepare and produce all necessary documents and reports.

 2.4  Composes letters and memoranda in response to incoming mail or calls.     Coordinates between the General Manager and subordinates or others;    exchanges information; transmits directives, instructions, and assignments; and            follows up on status of assignments.

 2.5  Reads and screens incoming correspondence and reports, makes preliminary          assessment of the importance of the materials and organizes documents, handles          some matters personally and forwards appropriate materials or documents to the General Manager for signature.

 2.6  Receives and screens incoming calls and visitors, determines which are priority     matters, and advises the General Manager accordingly. Attends to inquiries and makes referrals to appropriate staff.

 2.7  Coordinates and facilitates the General Manager’s calendar to arrange        appointments, meetings, and conferences. Confirms the schedule to the General    Manager for appointment requests.

 2.8  Prepares agenda and collects materials for meetings and conferences; takes            minutes and keeps records of proceedings as required.

 2.9  Updates General Manager on the status of issues before any scheduled meetings.

 2.10 Takes and transcribes dictation on technical and confidential matters from the      General Manager as required.

 2.11 Informs staff and others on the position of the General Manager on issues.

 2.12 Compiles, assimilate and prepare confidential and sensitive documents and brief the General Manager regarding contents.

 2.13 Maintains custody and upkeep of office equipment, office supplies, company       keys as well as record of correspondence, memorandum and the like.

 2.14 Compiles and maintains important documents, records, statistical information      and reports.

 2.15 Established and maintains various filling and records management systems.

 2.16 Attends meetings as the General Manager’s representative and reports on the       proceedings.

 2.17 Makes domestic and foreign travel arrangements, prepares itineraries, prepares    and compiles travel vouchers, and maintains travel records.

 2.18 Participates and may coordinate committees or task forces, as assigned.

 2.19 Performs related work as assigned.

 3.0 EDUCATION, SKILLS AND EXPERIENCE:

3.1 Education:

ØCollege graduate with four (4)  years related course in Business Management.

3.2   Experience:

ØAt least three (3) years related experience in Executive Office operations

3.3   Others:

ØGood communication and personal relation skills

ØComputer literate

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SDC is a Philippine registered Corporation providing ship repair services at the Subic Bay Freeport Zone. SDC is located 65 nautical miles from Manila and is a natural deep water port.SDC is a full service shipyard, employing experienced engineers and naval architects who work alongside SDC's highly trained in-house and sub-contractor workforce.Since its first commercial dry-docking of a local Ro-Ro ferry in 2005, SDC has grown its customer base to include international shipping companies such as FOSS Maritime, Maersk, Austal, HMS Global Maritime and GBA Ships e.V while also catering to the demand of local shipping companies such as Negros Navigation, Magsaysay Shipping, Eagle Asia and MCC Transport.SDC holds a Master Ship Repair Agreement (MSRA) with the US Navy and Military Sealift Command. SDC's MSRAR was initially obtained in 2008 and is reviewed annually by the USN, affirming SDC’s compliance with the rigorous industrial repair and quality assurance standards. SDC also caters to the Philippine Navy having performed emergency repairs, extended voyage repairs and dispatching specialized teams to inspect and repair emergency casualties.SDC is a wholly owned subsidiary of Cabras Marine (www.cabrasmarine.com) , a Guam (US) based organization that has been a leading provider of maritime service of over 30 years.SDC is committed to high standards, quality products and services which are delivered at competitive prices to our clients.