PROJECT DEVELOPMENT OFFICER IV

Industry Category	Accounting / Finance	Position	Audit & Taxation
Recruitment Department		Number Of Recruits	several
Work Location	All Cities	Nature Of Work	Full Time
Gender Requirements	Male	Marriage Requirement	No marital status restrictions
Education Level	Bachelor's Degree	Work Experience	No work experience restrictions
Age Requirement	Above 18 years old	Salary Package	Negotiable
Updated Date	2022-09-25	Valid Until	Long-term validity

Deadline for accepting applications: October 01, 2022

only those with Civil Service Eligibility will be processed. Kindly upload your Certificate of Eligibility or PRC License.

Bureau or Office: KALAHI CIDSS – National Program Management Office

Division/Section/Unit: Philippine Multi Sectoral Nutrition Project (PMNP)

Employment Status: Contract Of Service

Salary Grade: 22

Supervisor: National Program Manager, Deputy National Program Manager

Position Title of those directly Supervised: All staff under PMNP Division

QUALIFICATION GUIDE

A. CSC – Prescribed Qualification Standards

Education:

Bachelor’s degree relevant to the job

Experience:

3 years of relevant experience

Training:

16 hours of relevant training

Eligibility:

Career Service (Professional) Second Level Eligibility

B. Preferred Qualifications (Competency-based)

Education:

Bachelor’s Degree in the any of the following fields – Social Work, Community Development, Public Management, Public Administration, Public Health, Development Management, or other Social Science courses

Experience:

At least five years of combined experience in development work, specifically with tasks related to management; community development; social safeguards; capacity building; resource generation, management, and donor/funding partner relations; planning, monitoring, assessment, and evaluation; report writing and presentations; and partnership building. Experience in management and administration of community-based and/or public health/community nutrition development projects, familiarity with World Bank procedures and guidelines, supervision of multi-disciplinary teams, and working with multi-sectoral groups, an advantage.

Training:

32 hours of relevant training related to formation, organizational assessment, organizational development and management, sustainability of grassroots organizations, community organizing, and community-driven development. Additional training on participatory local governance, social and environmental safeguards, culture sensitivity, conflict sensitivity and peace promotion, gender and development, community-based disaster risk reduction and management, social accountability, livelihood and enterprise development, and resource management is preferred.

Eligibility

None required

Job Summary:

The Project Development Officer IV shall be responsible for ensuring effective and quality facilitation and implementation of the Philippine Multisectoral Nutrition Project (PMNP) in coordination with concerned government agencies. Shall be  responsible for the overall supervision, coordination, and monitoring and reporting of the day-to-day operations of the project. He/She shall be the focal for technical assistance and capacity-building support on concerns related to Social Process and Stakeholder Engagement and the key person responsible to coordinate project deliverables and activities with other NPMO Divisions/Units, other DSWD Offices, Bureaus, Services, and Units (OBSUs), NTWG-member agencies especially with the DOH being the lead implementing agencies, and the oversight agencies. He/She shall report to the National Program Manager of Kalahi-CIDSS, supervise the Division Staff and provide technical guidance to the Regional Team Coordinators in coordination with the Regional Directors, and shall work closely with other Division Chiefs within the NPMO and with counterparts from the DOH-NPMO.

Statement of Duties and Responsibilities:

1. Contextualize the use and application of PMNP guidelines, tools and framework of the Program and the Department in a manner that is understandable to project implementers and stakeholders.

2. Provide policy recommendations and technical assistance to inter-agency engagement, and in realizing the Department’s mandate on community development.

3. Conduct quality assurance and quality control of KALAHI-CIDSS process facilitation by the RPMO’s. Monitor implementation of program development processes and interventions through process audit, report review, field visits and spot checks.

4. Oversee and provide technical assistance on the following:

a. Implementation of the PMNP to ensure regional compliance to the Project standards and policies, such as but not limited to: facilitation and community mobilization, social safeguards, and gender. 

b. Execution, management, assessment and evaluation of capability-building (CB) and training interventions to Project staff and stakeholders.

c. Lead purposive capacity building of Project  staff and stakeholders. In coordination with the training unit, determines training needs, develops and administers capacity development plan to include formal training, team building, coaching, mentoring, task demonstration and other approach.

5. Undertake review through studies and assessments of how standards in community mobilization and thematic areas (safeguards, gender, peace and conflict, DRRM) are applied, and how relevant the contextualized facilitation manuals, guidance notes and tools are used in Project operations.

6. Generate lessons, strategies, and best practices in field implementation, coordinates with the communications division for good practices, and ensure these are widely disseminated and used to enhance operations.

7. Provide technical assistance to the Project Development Officers in the Operations Team through regular meetings for actions planning, plan implementation, performance review and assessment and tactic sessions to address issues and gaps.

8. Prepare periodic work and financial plans and progress reports specific to the functions outlined above, and coordinate with the proper officials and staff at all levels in the performance of the above tasks and functions and in conduct of field monitoring, assessments and others activities related to KALAHI-CIDSS as needed;

9. Participate and provide technical guidance and inputs on policies and standards.

10. Report to the Office beyond the approved work arrangements that may be instructed by the supervisors and deemed necessary in the exercise of duties and responsibilities. 

11. Perform other duties that may be assigned by the Supervisor/Manager.

A.    Project Management

Review, update, finalize drafts, and sign-off plans, reports, guidelines, memoranda, and other similar documents for the approval of the National Program Manager and/or other DSWD officials, ensuring that these are accomplished and submitted to proper KC NPMO Divisions/Units, DSWD OBSUs, to the DOH, and to the oversight agencies, including the World Bank, in a timely manner; review and sign-off plans and reports by providing inputs to ensure consistency of plans with the Results framework, KPIs, desired implementation timeline, and other targets of the project. Review and analyze data available for the period, noting on key findings for action of the relevant project staff and management; flag/advise the relevant project staff and/or management should there be deviations and/or gaps between the plan and actual accomplishments to date. Initiate and organize meetings, consultation sessions, workshops, and/or similar activities which aim to discuss and address implementation concerns among project staff both in the NPMO and RPMOs, with other DSWD OBSUs, with DOH, and/or with the NTWG. Conduct regular meetings with relevant staff in the NPMO and RPMOs for project updating and discussion of implementation concerns and ways to address issues and problems; ensure that agreements during these meetings are followed through and implemented/actualized. Supervise project staff and ensure that they are provided with adequate and appropriate technical assistance and admin support that will help improve their work performance, as well as contribute to the project’s efficiency. Provide appropriate technical advice and recommendations to the National Program Manager, the NTWG members, and counterparts in the DOH-NPMO about the project status, implementation concerns, and strategies that will facilitate accomplishment of the Project’s targets. 

B.    Capacity Building and Technical Assistance Support

Review, provide inputs to, and sign-off training designs and learning materials to be used for training project staff and other target learning participants; ensure that learning designs are aligned with the project’s design, Results framework, desired implementation timeline, and Project Operations Manual and its other related guidelines and standards. Provide capacity building and technical assistance support to project staff, especially to the Regional Team Coordinators to ensure that implementation process are according to standards and guidelines; facilitate training and/or technical sessions as needed. Review, provide inputs based on the project’s standards, and sign-off communities’ proposed sub-projects as needed. Provide technical guidance to project staff to improve their work efficiency and effectiveness and/or to correct or improve their work outputs. Review and provide inputs to the Social Safeguards Monitoring Report; provide technical assistance to project staff in the application of the project’s Environment and Social Safeguards framework policy. 

C.    Monitoring, Reporting, and Feedbacking

Review and provide inputs to improve project monitoring tools and practices; review and sign-off project monitoring plan, ensuring that plan is aligned with the project’s Results framework, KPIs, and timeline. Review, provide inputs to improve and/or validate data, and sign-off project plans and accomplishment reports. Lead the preparation of project accomplishment reports for submission to the DOH NPMO, to the NTWG, to other DSWD OBSUs, and to oversight agencies including the World Bank; ensure correctness of data presented and appropriateness of analysis made.Ensure that submission of reports are according to agreed timeline, followed the prescribed reporting standards, and with corresponding Means of Verification.Conduct field monitoring visits as needed, to supplement monitoring and feedbacking efforts.

D.    Partnership Building and Collaboration

Work closely with counterparts from the DOH-NPMO and other NTWG-member agencies in discussing implementation concerns and actions to be taken, preparing relevant documents such as guidelines, and in reviewing and preparing needed updates and reports. Lead and/or facilitate meetings with the 4Ps Beneficiary First Team on concerns related to the participation of 4Ps beneficiaries in the project. Assist his/her counterpart from the DOH-NPMO is leading and/or facilitating project activities as needed.

E.    Other Tasks

a. Perform the necessary admin tasks to facilitate approval and conduct of planned activities and other targets. 

b. Perform other tasks assigned by his/her supervisor that will contribute to the achievement of targets of Kalahi-CIDSS National Program Management Office, the  PMNP targets in general, and/or other agreed deliverables/tasks with the supervisor.

Job Outputs:

Consolidated monitoring and technical assistance to RPMOs work plan and accomplishment reports.Quarterly Operations Narrative reports.Reports and updates on project implementation for management decision-making.Report on thematic study/assessment.Monitoring/Travel reports and field notesKnowledge Management products on lessons, strategies and best practices. Technical inputs on operations’ implementation guidelines, learning materials and capacity building plans, and other social marketing and knowledge management products.

COMPETENCY REQUIREMENTS:

CORE Level: Collaborating and Networking 3,Commitment to Social Development and Protection 3, Personal Effectiveness 3FUNCTIonAL Level: Group Facilitation 3, Performance Management 3, Community Organizing 3, Verbal Communication 3, Written Communication 3, Community- based Project Fiscal Management 3, Computer Knowledge and Skills 3, KALAHI CIDSS Program Fluency 3, Knowledge of Local Governance 3, Knowledge of Related Regulations & Procedures of LGU’s, DepED, DOH and related Agencies 3MANAGERIAL/ LEADERSHIP Level: Collaborating and Networking 3, Creating an Environment for Learning and Growth 3, Engaging and Inspiring Teams 3, Facilitating Change and Innovation 3, Planning and Organizing 3, Problem Solving and Decision Making 3, Thinking Strategically and Systematically 3

Legend: 1 – Basic 2 – Intermediate 3 – Advanced 4 – Expert