Proactive Value Chain Administrator (PVCA) , CGC

Position: Proactive Value Chain Administrator (PVCA)

Department: Operations

Location: Clark Global City Philippines Office

Reporting To: Team Leader

Years of Experience:2 years & up

Introduction

TRT Solutions (trt.com) is a Global IT Services Company that delivers hardware maintenance system, software support and professional services along with Web / Cloud Services on IT Server storage and networking infrastructure. We have recently acquired several global contracts and TRT is now recruiting for personnel with strong client service experience to be part of our Proactive Value (Supply) Chain Team.

Job Description

Our company is built of the quality of the service that we provide to our client whether that is maintenance managed professional or the actual technology itself as service. It is all a service. So, no matter how experienced an applicant is in logistics you are unlikely to be a successful applicant for this role without a proven track record in delivery industry world (not necessarily Philippine) class client services. At TRT we service clients not technology, a subtle but key differentiation.

This world class client service is demonstrated by the applicant with

·       Sense of Urgency and specific communication in tasks and target setting.

·       Professionalism – TRT employees’ people to deliver outcomes not to fraternize.

·       Resilience – Client needs can change in an instance, so TRT employees are required to reprioritize and customize based on such changes.  

·       Obsession with Details – attention to detail sets us apart for other providers and helps our client to best manage financial operational and compliance risks. 

Job Functions

The Proactive Value Chain Administrator (PVCA) is responsible for on time processing of proactive purchase orders requests (PORs). The goal is to make sure that proactive spares are purchased strategically in cost efficient manner. The client & supplier locations are not only in the Philippines but are located across the different countries around the world. PVCAs are also expected to other administrative tasks such as data encoding, documentation, etc.

Primary Workflow

1)     Cost efficient & on time processing of Proactive Purchase Order Request (PPOR):

a.     Quoting / Pricing, negotiating, evaluating & selecting recommended supplier.

b.     Seeking approval from executive team by sending complete information with recommendations.

c.     Ordering, processing of required documents & tracking of shipment.

d.     Invoicing reconciliation and settlement.

e.     Daily reports of current open PPOR.

2)     Obtain timely customs release and other government agency releases as appropriate, arranging delivery, and insuring invoicing for services is completed accurately and within the timeframe consistent with the import account and company policy.

3)     On time processing of Inventory Movement Requests (IMRs).

a.     Approval

b.     Adjustment

4)     On time submission & renewal of necessary permits regularly.

Required Deliverables

1)     Complete processing of PPOR before occurrence of another incident requiring the same part.

2)     Cost efficient in transactions with suppliers.

3)     Resilient in getting the most favorable quotes for TRT.

Requirements

·       Candidate must have a College Degree.

·       Must have 0-2 years of experience in logistics.

·       Thorough working knowledge of statutory importation regulations and best industry practices, application of principles, concepts, practices, and standards. Professional certification would be an advantage.

·       Ability to handling numerous tasks within limited timeframes in a structured manner.

·       Excellent problem-solving skills.

·       Possess positive attitude and a team player.

·       Strong written and verbal communication skills, ability to clearly communicate with the Supply Chain Team, other departments, and the Executive Management.

Proficiency in MS Excel, Word, Outlook