Collection Assistant

Industry Category	Accounting / Finance	Position	Corporate Finance / Investment
Recruitment Department		Number Of Recruits	several
Work Location	ilo - ilo Concepcion	Nature Of Work	Full Time
Gender Requirements	Male	Marriage Requirement	No marital status restrictions
Education Level	College Diploma	Work Experience	No work experience restrictions
Age Requirement	Above 18 years old	Salary Package	Negotiable
Updated Date	2022-10-21	Valid Until	Long-term validity

JOB SUMMARYThe position is responsible for monitoring collection of accounts, attends to client queries regarding their account balances, prepares collection report, prepares monthly collection forecast, prepares reminder letters to client with unpaid balances and performs other work as may be designated.DUTIES AND RESPONSIBILITIESA. Collection FunctionConduct outbound calls and send out emails and faxes to follow up on Customers Active and Past due Invoices.Log Transactions into the Business tools.Fulfill other Collections requirements of the department represented such as meeting the Cash Collection goals assigned on a monthly basis.Build good business relations with internal and external customers.Responsible for the day to day management of the aging.Coordinates client’s concern to specific department for dispute resolution as necessary.Attends collection meetingsLogs all issues on the collection issues drive for monitoring purposes.Preparation of CMs and ensures supports are attached prior to the approval of Finance Manager.Follow up Certificate of Withholding Tax for T and O accounts.Prepares and sends Reminder Letters according to the amount outstanding and reminders sent.1st Reminder Letter – issued to clients with more than 3 months unpaid maintenance accounts. Clients are given 7 days to update their balances.2nd Reminder Letter – issued to clients who did not respond after 7 days from receipt of 1st Reminder; this letter is issued with more than six (6) months overdue accounts. Clients are being informed of possible suspensionSuspension Notice – issued to clients who continually ignore follow up calls and previously sent notices that service (including call backs) shall be suspended until payment is made to their outstanding balances.Ensure letters were filed and give copy to the Service Sales Department.Advise Service Sales Department issuance of Notification to suspend if deemed necessary.Confirms and summarizes check and CWT pick up schedule on a daily basis.Prepares Authorization Letter for collection (if necessary).B. Reconciliation FunctionAttends to clients on their queries regarding billings, account reconciliations and disputes. Meet with clients if needed.C. Preparation of Collection ReportSummarizes checks picked up from assigned clients according to type (NE/MOD/T/O) and submit the report to AR & Collection Officer on a daily basis.Coordinates payment with incomplete details with clients to ensure proper application.D. Monthly Collection ForecastEnsures to include all uncollected billings on previous month’s forecast are on current   month forecast. All unpaid completed T jobs must be on the monthly forecast.Submits forecast every 2nd day of the month to the AR & Collection Officer.E. Other FunctionsHandles AOS & PO of T and Maintenance Accounts, ensures SOA with payment status is attached before the Finance Manager’s approval.Preparation of Request for any update on Customer File.Must actively participate in any Company Projects.Requirements:Candidate must possess at least a Bachelor's/College Degree , any field.Required skill(s): familiarity with collection procedures, independent worker and persuasive, focus on result, high attention to detail, Team Player.2-3 years of experience in collectionsFull-Time position(s) available.

In 1853, Elisha Otis started the modern passenger elevator industry by introducing the world’s first safety elevator. Since then, Otis has provided vertical transportation solutions to some of the world’s most iconic buildings, such as the Eiffel Tower, the Empire State Building and the Burj Khalifa.    Otis is the world’s largest manufacturer of vertical transportation systems, with products and services in more than 200 countries and territories worldwide.     In the Philippines, Otis E&M Philippines, Inc. has entered into a strategic partnership with Concepcion Industrial Corporation (CIC). The partnership brings together the global resources and innovative products of the world’s leading elevator brand with the nationwide infrastructure of one of the country’s most-respected industrial names. Now called Concepcion-Otis Philippines, Inc. (COPI), the company delivers innovative vertical transportation solutions to the Philippine market. Local developers, architects and building managers can now have access to safe, efficient, sustainable and flexible designs.