Global HR Specialist

Industry Category	Admin / Human Resources	Position	Human Resources
Recruitment Department		Number Of Recruits	several
Work Location	Metro Manila (NCR) Makati	Nature Of Work	Full Time
Gender Requirements	Male	Marriage Requirement	No marital status restrictions
Education Level	College Diploma	Work Experience	No work experience restrictions
Age Requirement	Above 18 years old	Salary Package	Negotiable
Updated Date	2022-10-16	Valid Until	Long-term validity

POSITION SUMMARY:

This role internally is Global Partner Resources Group (“PRG”) and is tasked with facilitating Partner onboarding through departure, and all changes and activities in between for active Partners of the firm, and all support needed after transitioning out of the partnership (whether by resignation, separation or retirement).

Working as part of PRG, this role is responsible for providing administrative HR support for all Partners of the Firm and supporting all activities overseen by the Global Head of Partner Resources (“GHPR”) and the Partner Resources Manager (the “PR Manager”).

This role will be tasked with facilitating partner onboarding through departure, and all changes in between. Will also assist with several projects and processes and are expected to support these projects and processes through completion, make relevant decisions and collaborate with other team members and other functional areas as necessary. The role has very high partner interaction and visibility, often times with the most sensitive of matters and information. This position will also be involved in activities and matters supporting senior partners and Firm leadership including but not limited to the Office of the Chair, Vice Chair, Executive Committee, Partnership Committee, Office of the General Counsel and Regional Section Heads.

Candidates for this role should have a strong administrative background including superior organizational skills. Proficiency in Microsoft Office is a must. This is a busy team with daily deliverables and requires a calm and approachable attitude as well as the confidence and maturity to deal with people at all levels within the White & Case Firm globally (partners, leaders, and Business Services) and externally (including vendors). It is essential that a professional, helpful and friendly attitude is shown at all times and that the individual can handle partner requests with a ‘white-glove service’ approach.

This is a role that assists global stakeholder with queries and communicates directly with partners and Firm leadership (i.e., Regional Section Heads, Regional COOs, Executive Committee, Business Services Leaders). The successful candidate will need to be able to demonstrate some flexibility with regard to working and responsiveness outside of core business hours for this reason. Working outside office hours on weekdays, weekends, and holidays may be necessary at busy times.

REQUIREMENTS & QUALIFICATIONS:

A minimum of 2-3 years’ experience in Global HR administration is preferredHigh proficiency in Microsoft Office is requiredKnowledge in PeopleSoft (or any HR Management Software) is preferredHas a good understanding of concepts relating to human resource information systems (“HRIS”), compensation and benefits and reports generationKnowledge of implementing user restrictions for online resourcesHighly customer and process focusedMust have great attention to detail, strict conformance to standards and possess strong organizational skillsStrong written and verbal communication skills in English. Communicates with credibility and confidence and can effectively interact at all levels of the organization and explain complex matters in simple and understandable terms and is extremely responsiveTeam player, contributing to the success of the global team with strong relationship building skillsWorks well under pressure and deadlines and achieves results with accuracy and precisionAbility to maintain the strictest of confidences. Employee will be exposed to highly confidential information relating to the partners and must maintain absolute confidentiality and discretionAmenable to work in Americas shift (Night Shift)Ability to work overtime, including weekends and holidays, when neededHybrid work set-up (3x per week onsite)

DUTIES AND RESPONSIBILITIES

Process partner arrivals, departures and other changes (transfers, leaves, personal details, compensation, compensation, etc.)Reach out and coordinate with incoming lateral partners for personal information, banking instructions and provide relevant benefit detailsHelp to accurately process and format all contracts and presentations required by the teamCoordinate with Regional Section Heads, Regional COOs, Sponsoring Partners and Finance Contacts for billing rate and department informationContact local office administrator to coordinate administrative functions prior to partner arrivals or departuresNotify Business Service Leaders, General Counsel, HR Regional Contacts, Local Marketing Contacts, Integration Partners, Managing Clerks, HRIS, Benefits & Finance contacts, Service desk & GTS Account administration teams of arrivals and departuresAnalyze and process beneficiary changes and updates, and inform relevant parties of changePrepare and draft departure memos and partner employment verificationsCreate and prepare documents for dossier preparers for the Internal New Partner ProcessOrganize and flag all partner movement and ensure completion of arrival and departure proceduresSupport the maintenance of the partner Firm Safe Files in LegalKey including analyzing and processing incoming documents (repository for all executed partner agreements and legal documents)Review and flag PIC/PAN notifications and ensure transactions are approved by PRGPost and audit Partner Personal documents on MyConnectProcess Registered Foreign Lawyer applications on behalf of eligible partnersAssist with the facilitation of the Partner evaluation and Compensation process, Internal New Partner Process, onboarding of Lateral Partners and the Partner Departure ProcessAssist with the scheduling and coordination of PRG meetingsAssist with other projects as needed by the PR Manager and GHPRBackup to the other Manila team members, in general