Facility Admin and Leasing Assistant

Industry Category	Admin / Human Resources	Position	Clerical / Administrative Support
Recruitment Department		Number Of Recruits	several
Work Location	Cebu Cebu City	Nature Of Work	Full Time
Gender Requirements	Male	Marriage Requirement	No marital status restrictions
Education Level	College Diploma	Work Experience	No work experience restrictions
Age Requirement	Above 18 years old	Salary Package	Negotiable
Updated Date	2022-10-11	Valid Until	Long-term validity

Leasing Assistant Specific Duties

Filing Management - make sure to have a complete original copy of the tenants' Contract and maintain a soft copy of Contracts. 

Socialize with tenants and know their business status and concerns and report it to Supervisor 

Maintain Lessor- Lessee relationship.

Coordinates tenants’ concerns with relevant Departments for action and resolution on the

concern.

Assist Supervisor in marketing available Units. 

Assists clients during visits and ocular inspections

Assist Supervisor in knowing the current market rates of surrounding Community Malls.

Maintain updated contact details of tenants

Communicates, interacts and maintains relationships with Brokers.

Prepares weekly update report including the current status of Cebu City

Prepare the monthly summary of tenants customer monitoring

Admin Officer Specific Duties

Procurement

  * Secure quotation from supplier and contractors

* Assist MST Supervisor and MST in their materials requisition

* Securing of vendors and contractor’s requirements

* Prepare and process supplier and contractors contract agreements

* Maintain records of vendors and contractor with its contact information

* Maintain records of purchased materials for reference

Administrative

* Prepare correspondence to tenants and interoffice memo;

* Receive and relay  tenants concerns to designated person to address the concern

* Proper implementation of rules & regulations of the building

* Accurate documentation and filing

* Provides good customer service

* Coordinated with Building manager and other JFI staffs

* Minute taking during meetings and coordination with Manila Admin

* Assists HR in sending Biometrics logs of employees in Cebu

* Provide administrative support to Co-working staffs

* Monitors GCash Transactions

Work Location

Hybrid Work Setup: Crossroad Mall, Cebu City

Work Schedule

Mondays- Friday: 8am-5pm ; Saturday: 8am-12pm

Qualifications

College Graduate (preferred Engineering, Accounting or Business Management)With at least 2 years work related experienceProfessional demeanor with strong interpersonal, written and verbal communication skills.Poised and flexible with the ability to adapt and prioritize routines and responsibilities as required.Proficient knowledge and usage of MS Office, including Outlook, Excel, Word and PowerPoint.Exceptional organizational skills with strong attention to detail.Demonstrated ability to multi-task in a fast paced environment, be proactive, resourceful, and efficient.Willingness to learn/understand the business.Ability to identify opportunities for administrative improvement and take related actions.Proven ability to interact with all levels of management with a high level of professionalism.Work effectively, both as a team member and independently.

EUM REALTY INC. is a real estate development and management company involved in commercial and residential real estate projects within Manila, Cebu, and Leyte, Philippines. We believe in collaborating to increase the livability and vibrancy of our communities and we promote a culture of respect, imagination and sustainable creation as keys to improving our urban environments. Because of this, we have made it our mission to continually and innovatively combine creativity and community to develop sustainable business solutions that address local needs. Currently, EUM Realty projects range from residential townhouses in Metro Manila to a commercial strip which houses homegrown businesses in Cebu City to a socialized housing project in Merida, Leyte. Through our placed-based approach to development, we hope to influence the positive growth of the Philippines by creating platforms for local makers and creators that add value to the communities in which they are a part. MISSION: Our mission is to continually innovatively combine creativity and community to develop sustainable business solutions that address local needs. VISION: Our vision is to influences the positive growth of the Philippines by developing locally authentic yet globally competitive, sustainable place-based projects that add value to the communities in which they are a part.