Compliance Manager

Industry Category	Services	Position	Lawyer / Legal Asst
Recruitment Department		Number Of Recruits	several
Work Location	Manila City	Nature Of Work	Full Time
Gender Requirements	Male	Marriage Requirement	No marital status restrictions
Education Level	Master's Degree	Work Experience	No work experience restrictions
Age Requirement	Above 18 years old	Salary Package	Negotiable
Updated Date	2022-10-02	Valid Until	Long-term validity

Job Overview

Compliance Manager reports directly to Managing Director.

Provides leadership to entire company and responsible for ensuring that the company’s activities comply with all relevant legal and regulatory requirements.

Act as the Data Protection Officer ensuring compliance with data protection law.

Contributes towards strategic direction in business process improvement and review existing policies and procedures and implement continuous improvement initiatives.

I.Duties

1. Lead UCPI and USPI above compliance with ISO 9001:2015, Data Privacy Act of 2012 and its IRR, EU GDPR, Sarbanes-Oxley Act (SOX), and other local and international laws, regulations, and industry standards.

2. Responsible in establishing, maintaining, and implementing Quality Management System (QMS) and Data Privacy Management System (DPMS) both for UCPI and USPI.

3. Act as Management Representative and Data Protection Officer of UCPI and USPI

4. Collaborate with HR & Admin Manager with new regulations

5. Responsible for the completion of Company projects as planned

II.Responsibilities

A. Quality Management Representative (QMR)

1. Supervise the full implementation of the quality management system.

2. Responsible in establishing, maintaining, and implementing Quality Management System (QMS) and Data Privacy Management System (DPMS) both for UCPI and USPI.

3. Review internal and external documents relative to the Quality Management System

4. Ensure that quality system processes are established and maintained

5. Promote awareness of customer requirements throughout the organization

6. Report any need for improvements to the top management

7. Entertain, collect, and classify customer complaints and feedbacks

8. Lead the development procedures for each process and ensure document control are in place

9. Promote quality management system awareness

10. Plan and implement Internal Audit program

11. Plan and implement Supplier Audit program

12. Lead UCPI and USPI for external and customer audit preparation

13. Ensure the effectiveness of implemented corrective / preventive action

14. Lead UCPI and USPI in identifying the context of the organization.

· Ensure that internal and external issues of the Organization are reviewed and updated

· Ensure that needs and expectations of interested parties are reviewed and updated

15. Ensure that quality policies are understood, implemented, and maintained at all levels.

16. Lead UCPI and USPI in addressing risk and opportunities

17. Ensure that needs for changes on the QMS are properly managed

18. Ensure that QMS are reviewed regularly and as deemed necessary

19. Manage UCPI Activities and Events in Sertica

20. Lead Lean management initiatives (GEMBA)

B. Data Protection Officer (DPO)

1. Assignment of responsibilities, awareness-raising and training of staff involved in the processing of personal data, and the related audits

2. Monitor compliance with data protection law and with the policies of the data controller or processor in relation to the protection of personal data

3. Provide advice were requested regarding data protection impact assessments and monitor their performance

4. Cooperate with all relevant supervisory authorities for data protection

5. Act as the contact point for supervisory authorities on issues relating to personal data processing and to consult, where appropriate, regarding any other matter

6. Report to management on all information security related matters on a regular and ad-hoc basis when required

7. Communicate the information security policy to all relevant interested parties where appropriate, including customers

8. Implement the requirements of the information security policy

9. Manage risks associated with access to the service or systems

10. Ensure that security controls are in place and documented

11. Quantify and monitor the types, volumes and impacts of security incidents and malfunctions

12. Define improvement plans and targets for the financial year

13. Monitor achievement against targets

14. Identify and manage information security incidents according to a process

15. Report any personal data breaches to competent authority and notify data subjects of such breaches

C. Business Compliance

1. Ensure timely renewal of POEA License to Operate, Business Permits and other government permits

2. Ensure timely submission of AFS to MARINA

3. Ensure that UCPI and USPI are SOX Compliant

D. Project Manager

1. Act as lead role in the overall planning, executing, monitoring, controlling, and closing of Company projects

2. Monitor project accomplishments based on the timeline

3. Monitor expenses and ensure within budget

4. Coordinate with different stakeholders ensuring necessary resources is available

5. Responsible for the communication of project status

6. Plan and manage changes as well as risks involves in the implementation

Skills Requirements:

Strong management skills with extensive knowledge and expertise in the following:

Data Privacy Act of 2012 and it’s IRREU General Data Privacy Regulations and other international data privacy laws and regulationsISO 9001:2015 standards

Additional Skill Requirements:

Have a good knowledge and understanding in the following:

Local regulatory requirements like POEA, MARINA, DOLEISM Code and MLC of 2006IEC / ISO 27000:2013 – Information Security Management SystemSarbanes-Oxley Act requirementsProject ManagementProcess improvement tools i.e. Six Sigma

Related work experience: not less that ( 8 ) years of same specialization

Amendable to work: Malate, Manila

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About us We are the UltraShip Crewing Phils., Inc. a registered manning company located at 3F NAESS House 2215 Leon Guinto St., Malate, Manila. We provide manning services for our Principal UltraShip ApS at Smakkedalen 6, Gentofte 2820 Denmark.  History and Financial Growth UltraShip Crewing Phils., Inc., is a joint venture between Ultragas and a local crewing agency in the Philippines. The original founding company was renamed Othello-Micomar in October 2009 before becoming UltraShip Crewing Phils., Inc., in August, 2014. The company has provided highly qualified and experienced seafarers to the Ultragas Fleet since 1988. The long term plan is that the company will also be in position to supply seafarers of Philippine nationality to other vessels in the Ultranav group, in line with the company’s long term strategic plan. UltraShip Crewing Phils Inc. (UCPI) offers highly competitive maritime professionals both at sea and ashore to the Ultranav group. With Crew Management as its core competency, UCPI currently provides experienced mariners to a growing fleet of LPG vessels managed by UltraShip ApS in Denmark and Bernhard Schulte Shipmanagement in the UK. UCPI has a pool of well over 500 seafarers with a retention rate of close to 93% allowing the company to provide marine HR solutions with high degree of dedication, loyalty and efficiency.UltraShip Crewing Phils., Inc also provides other support functions to the UltraShip technical management organization in Copenhagen (HQ) such as Marine IT/Planned Maintenance System and Ship Payroll services.