Administration and Compliance Head

Industry Category	Admin / Human Resources	Position	Top Management
Recruitment Department		Number Of Recruits	several
Work Location	Metro Manila (NCR) Makati	Nature Of Work	Full Time
Gender Requirements	Male	Marriage Requirement	No marital status restrictions
Education Level	College Diploma	Work Experience	No work experience restrictions
Age Requirement	Above 18 years old	Salary Package	30000-40000 PHP / Monthly
Updated Date	2022-09-23	Valid Until	Valid for a long time

Minimum qualifications / requirements:

Graduated with a bachelor's degree on Laws, Political Science or any legal study related coursePreferably with a Paralegal background / experienceWith at least five (5) years of experience in a similar positionWith strong research skills to any media platformWith strong reading comprehension and interpretation skillsWith knowledge of applicable regulatory requirementsWith strong leadership skillsWith excellent critical and analytical thinkingHighly attentive to details and with exceptional planning and organization skills

Job Description

For the Group of Companies:

I. Overall Strategy Management for Organizational Efficiency and Effectiveness, including mid to long term plan of action in support of the overall corporate mission and vision, on areas such as but not limited to:

Building AdministrationGovernment Compliance (i.e. FDA, BPI, NMIS, BFAR, PHILGEPS, SEC, BOC, BIR, IPO, City Hall)Office Management and Services incl. Office Housekeeping, IT, Purchasing.Legal Coordination and compliance

II. Overall Targets and Budget Management for Administration Department

Planning, setting, achieving, and creating a system to achieve, measurable budget targets for Administration Team’s Key Result Area Targets such as portfolio to registration ratio, days of turnaround of marketing requests for product marketability, materials & supplies purchase turnaround, general service ticket response, systems and process documentation, office orderliness, work environment/ occupational soundness, and building administration safety and security, among others as determined in the business plan.

III. Overall Operating Expenses Budget for the Company

Planning, setting, achieving, and creating a system to achieve, the relevant Operational Expense Budgets, such as but not limited to Office Materials & Supplies, Repairs and Maintenance, Permits & Licenses, General Administrative Expenses, Capital Expenditures, excluding Selling and Marketing Expenses.

IV. Final Accountability over Administration, Compliance, and Legal Functions

Oversee operations of the Administration department, and / or execute operating activities yourself if necessary according to the overall staffing plan of the company, such as but not limited to: Administration Government Compliance Building Administration including Security and Safety Insurance Coordination Office Management Information & Communication Technology Materials & Supplies Purchasing (Non-Trade) Systems and Processes Consolidation Across Organization, such as Management Information Systems including Information Databases, Report Dashboards, and Process Automation, as well as Quality Management Systems such as Reportorial framework, Schedules, etc.

Detailed Job Description

A. Easting Inc.

1. Intellectual Property Office – Trademark

2. SEC

2.1 SEC Certificate of Incorporation

2.2 SEC Amendments (if any)

2.3 General Information Sheet

2.4 Certificate of Good Standing

2.5 Certified True Copy of Records (as requested)

3. BIR – concerns only, filing of returns is done by Accounting Dept.

3.1 Certificate of Registration

3.2 CAS Permit

3.3 Tax Clearance

3.4 VAT

3.5 ITR

3.6 EWT

3.7 CWT

4. City Hall

4.1 Business Permit

4.2 Lease Contract Renewal

4.3 Fire Inspection

4.4 Sanitary Certificate

4.5 Water Testing

4.6 Annual Physical Examination of Employees

4.7 Monthly Pest Control

B. Chef Selection Inc.

1. Intellectual Property Office – Trademark

2. SEC

2.1 SEC Certificate of Incorporation

2.2 SEC Amendments (if any)

2.3 General Information Sheet

2.4 Certificate of Good Standing

2.5 Certified True Copy of Records (as requested)

3. BIR - concerns only, filing of returns is done by Accounting Dept.

3.1 Certificate of Registration

3.2 CAS Permit

3.3 Tax Clearance

3.4 VAT

3.5 ITR

3.6 EWT

3.7 CWT

4. City Hall

4.1 Business Permit

4.2 Lease Contract Renewal

4.3 Fire Inspection

4.4 Sanitary Certificate

4.5 Water Testing

4.6 Annual Physical Examination of Employees

4.7 Monthly Pest Control

5. Warehouse

5.1 Procurement

5.2.1 Supplies

5.2.2 Equipment

5.4 Delivery Vehicle Registration

5.4 Insurance

5.2.1 Warehouse

5.2.2 Delivery Vehicle

5.4 Maintenance

5.4.1 Warehouse

5.4.2 Delivery Vehicle

5.5 Other matters relative to the safety and security of the Warehouse

5.6 Third-party Testing

6. Bureau of Customs (BOC)

6.1 License to Operate

6.2 Certificate of Registration / Accreditation

6.3 Clearance for Samples

7. Bureau of Fisheries and Aquatic Resources

7.1 License to Operate as importer

7.2 SPS Application

7.3 Request for New importables

8. BPI

8.1 License to Operate as importer

8.2 SPS Application

8.3 Request for New importables

8.4 Renewal of Registration

8.5 Certificate of Accreditation

9. FDA

9.1 Certificate of Product Registration

9.2 Product for Amendment

9.3 License to Operate

10. NMIS

10.1 License to Operate as importer

10.2 Certificate of Meat Inspection

10.3 SPS Application

10.4 Adding of New importables

10.5 Certificate of Product Accreditation

10.6 Certificate of Accreditation

11. Client Accreditation Requirements

11.1 HACCP Compliance

11.2 Attend Supplier’s meeting

11.3 PhilGEPS

12. Bureau of Animal Industry - Certificate of Accreditation

C. SSI

1. Intellectual Property Office – Trademark

2. SEC

2.1 SEC Certificate of Incorporation

2.2 SEC Amendments (if any)

2.3 General Information Sheet

2.4 Certificate of Good Standing

2.5 Certified True Copy of Records (as requested)

3. BIR - concerns only, filing of returns is done by Accounting Dept.

3.1 Certificate of Registration

3.2 CAS Permit

3.3 Tax Clearance

3.4 VAT

3.5 ITR

3.6 EWT

3.7 CWT

4. City Hall

4.1 Business Permit

4.2 Lease Contract Renewal

4.3 Fire Inspection

4.4 Sanitary Certificate

4.5 Water Testing

4.6 Annual Physical Examination of Employees

4.7 Monthly Pest Control

5. Warehouse

5.1 Procurement

5.2.1 Supplies

5.2.2 Equipment

5.2 Delivery Vehicle Registration

5.3 Insurance

5.3.1 Warehouse

5.3.1 Delivery Vehicle

5.4 Maintenance

5.4.3 Warehouse

5.4.4 Delivery Vehicle

5.5 Other matters relative to the safety and security of the Warehouse

5.6 Third-party Testing

6. Bureau of Customs

6.1 License to Operate

6.2 Certificate of Registration / Accreditation

6.3 Clearance for Samples

7. FDA

7.1 Certificate of Product Registration

7.2 Product for Amendment

7.3 License to Operate

8. Client Accreditation Requirements

8.1 HACCP Compliance

8.2 Attend Supplier’s meeting

8.3 PhilGEPS

D. MSI

1. Intellectual Property Office

1.1 Origine Food Wine People

1.2 Origine Concepts

1.3 Dairy Deli Essentials

2. SEC

2.1 SEC Certificate of Incorporation

2.2 SEC Amendments (if any)

2.3 General Information Sheet

2.4 Certificate of Good Standing

2.5 Certified True Copy of Records (as requested)

3. BIR - concerns only, filing of returns is done by Accounting Dept.

3.1 Certificate of Registration

3.2 CAS Permit

3.3 Tax Clearance

3.4 VAT

3.5 ITR

3.6 EWT

3.7 CWT

4. City Hall

4.1 Business Permit

4.2 Lease Contract Renewal

4.3 Fire Inspection

4.4 Sanitary Certificate

4.5 Water Testing

4.6 Annual Physical Examination of Employees

4.7 Monthly Pest Control

5. Warehouse

5.1 Procurement

5.2 Supplies

5.3 Equipment

5.4 Delivery Vehicle Registration

5.5 Insurance

5.6 Warehouse

5.7 Delivery Vehicle

5.8 Maintenance

6. Warehouse

6.1 Delivery Vehicle

6.2 Other matters relative to the safety and security of the Warehouse

6.3 Third-party Testing

7. Client Accreditation Requirements

7.1 HACCP Compliance

7.2 Attend Supplier’s meeting

7.3 PhilGEPS

E. Administration for the Easting’s Group of Companies (Head Office)

1. Procurement

1.1 Office Supplies

1.2 IT Supplies

2. Admin Vehicle Registration

3. Insurance

3.1 Office Fire Insurance

3.2 Group Accident Insurance

3.3 Vehicle

3.4 Product Liability

4. Maintenance

4.1 Office

4.2 IT Equipment

4.3 Admin Vehicle

5. Other matters relative to the safety and security of the Head Office

6. Legal

6.1 Coordination with Legal Consultant

6.2 Liaise with government agencies when needed

6.3 Monitoring and control of corporate and legal records

6.4 Draft Affidavits, Motions, Position Paper, Secretary Certificate, SPA, Demand Letters and the like

6.5 Follow up status of cases, IPO applications, SEC registrations, amendments, compliance, etc.

COMPANY OVERVIEW Founded and managed by a French National, our group of companies is a leading Food & Beverage Distribution company with office in Makati, Boracay, and Cebu. Our products are distributed to hotels, restaurants, and resorts, with the Hospitality industry being one of fastest growing industry in the Philippines. WHY JOIN US?Our companies and industry environments provide a ground for fast career growth for young and experienced candidates alike. We privilege Employees' growth and development with a constant motivation to build future heads and leaders to take responsibilities to manage entire segments of the business. Accordingly we emphasize quantitative outputs, performance results, work ethics, providing opportunities to people with performance and leadership.WHO ARE WE HIRING?We are looking for key members of initiative and sense of ownership that will represent the Easting Group of Companies, including Sommelier Selection Inc. and Chef Selection Inc. - and adhere to the companies' ideals of uncompromising value-driven quality, specialist services and ethical standards.