Document Control Staff

ACE Shared Services, Inc. is looking for a document Control Staff to process Request for Payment (RFPs) and manage the flow of documentation within the organization.

Duties and Responsibilities:

·      Processing of Request for Payments (RFPs)  

o  Review completeness & correctness of supporting documents (Invoices/billing statements, Purchase orders/contracts, etc)  

o  Perform the 3-way matching (invoice/billing statement-PO/contracts-GR)  

o  Compute applicable taxes (EWT, FWT, WVAT) & VAT on payables being processed.  

o  Record transactions (accounting entries) in SAP HANA 

·       Copying, scanning, and storing documents  

·       Checking for accuracy and editing files, like contracts  

·       Reviewing and updating technical documents (e.g. manuals and workflows)  

·       Ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.  

·       Distribute project-related copies to internal teams. Facilities submission of all documents to respective departments through regular audits on corporate documents.  

·       File documents in physical and digital records  

·       Create templates for future use  

·       Retrieve files as requested by employees and clients  

·       Manage the flow of documentation within the organization  

·       Maintain confidentiality around sensitive information and terms of agreement  

·       Prepare ad-hoc reports on projects as needed  

Job Requirements:

·      Candidate must possess at least a Bachelor's/College Degree in Management, Human Resources, Business Administration, Accountancy, or related course  

·       At least 1 year work experience in Accounts Payable processing using SAP

·       Proven work experience as a document Controller or similar role  

·       Familiarity with project management  

·       Hands-on experience with MS Office and MS Excel  

·       Knowledge of Electronic document Management System (EDMS)  

·       Proficient typing and editing skills  

·       Data organization sills  

·       Attention to detail  

·      Good communication skills