Executive Assistant to the CEO

Industry Category	Admin / Human Resources	Position	Secretarial / Executive Personal Assistant
Recruitment Department		Number Of Recruits	several
Work Location	Bukidnon San Fernando	Nature Of Work	Full Time
Gender Requirements	Male	Marriage Requirement	No marital status restrictions
Education Level	College Diploma	Work Experience	No work experience restrictions
Age Requirement	Above 18 years old	Salary Package	Negotiable
Updated Date	2022-09-23	Valid Until	Long-term validity

Position:

Executive Assistant to the CEO

Department:

Executive Support

Division:

Executive Support Team

Location:

Clark Global City Pampanga Philippines

Reporting To:

Chief Executive Officer

Overview

Under general direction, performs a variety of complex, highly responsible, sensitive and confidential office, administrative and secretarial support functions for the Clerk of the Board and Executive Leadership; and performs related duties as assigned. The Executive Assistant will have the ability to exercise good judgment and confidentiality in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Key Deliverables

The Executive Assistant is responsible for the daily activities and responsibilities given by the CEO, delivering the following:

1. Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executive office.

2. Acts as confidential executive assistant to the Clerk of the Board and Executive Leadership; provides a wide variety of clerical and administrative support; resolve concerns and complaints in a timely and accurate manner; follow up with staff as necessary for detailed information to be included in response.

3. Assists in the implementation and follow-up on Board decisions and requests as directed by the Clerk of the Board.

4. Provides a bridge for effective and efficient communication between the executive office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

5. Gathers and analyses data on a variety of administrative and policy matters; develops recommendations and prepares and presents related reports.

6. Provides administrative support to the executive leadership and members of the leadership team. Some areas may include: scheduling meetings, maintain and update executives’ daily calendar, managing incoming and outgoing phone calls, drafting correspondence, creating spreadsheets and presentations, preparation of expense reports, mailing or overnighting letters/packages, establishing and maintaining electronic and paper files, copying, faxing.

7. Acts as a "gate-keeper" by managing the executive leadership’s calendars. This involves using discretion in identifying critical items, setting up meetings and making scheduling changes with minimal involvement by the executive leadership.

8. Plans, coordinates and ensures the executive leadership’s schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the executive leadership’s time and office.

 9. Serves as recording secretary to internal agency committees (Data Management/Records Committees), schedule meetings, prepare agenda and take minutes.

10. Handles information of a highly confidential and critical nature on a regular basis, including the orchestration of reports and data regarding Bargaining Units.

11. Ensures materials and reports for signature are accurate and complete; proofreads and checks typed and other materials for accuracy, completeness and compliance with District standards, policies and procedures.

12. Takes initial steps to facilitate the resolution of urgent/complex issues and notifies the supervisor.

13. Arranges travel, hotel accommodations, and meeting planning as necessary for the executive leadership and as well as other members of the team as applicable.

TRT Global is a global IT Services company with revenue of $30M PA focus on delivering services globally across a wide range of IT Server storage and networking technologies such as IBM, Dell, HP, EMC, Oracle and Cisco. The company delivers services for critical systems of global organizations as DHL, Alcatel Lucent UBS and BP while working with a range of local companies in from Australia Singapore, Malaysia, Philippines, Thailand, Taiwan, Hong Kong, the Netherlands and the USA.TRT has a corporate HR Policy offer only the minimum leave allowance as mandated by the government which the employment contract is execute in. This is irrespective of location or position at TRT.The reason for this that we are recruiting personnel that are focused on the development of their careers by supporting our clients constantly changing requirements. We recruit for employees that view their career as the vehicle that:Builds certainty for the individual in a world of constant uncertainty.Gives them variety of experience in their lives.Create deep professional relationships with clients and other employees.Develops them as individuals that they wish to become. Gives them the strongest sense of contribution to something greater than themselves.TRT values these people to such an extent that we are willing to pay above market salaries to reward such an alignment between corporate culture and our employees.If your leave allowance is important then it is natural that you would have a different alignment to those points listed above.In conclusion if you currently have job conditions which offer above the statutory minimum in vacation leave and this is of value to you, then it is best to apply for companies other than TRT or stay in your current role.